About the position
A prestigious Top-Tier South African Law Firm is seeking an experienced and highly organised Secretary/PA to provide comprehensive administrative and secretarial support to Directors within their specialist Tax Department.
This is an excellent opportunity for a detail-oriented professional with strong PA experience to join a dynamic legal environment supporting senior tax practitioners in advisory, compliance, and academic activities.
Key Responsibilities:
- Email & Correspondence Management: Monitor email communications and prepare draft responses on behalf of Directors
- Diary & Practice Management: Comprehensive diary management, telephone screening, message tracking, and coordination of professional commitments
- Document Preparation: Draft standard form documents including engagement letters, client correspondence, and tax-related documentation
- Document Amendments: Incorporate amendments and edits to legal documents with precision and attention to detail
- File Management: Maintain organised filing systems, manage physical and electronic files, and ensure document accessibility
- Executive Administration: Provide general office and personal administration support to Directors
- Travel Coordination: Manage local and international travel bookings, travel documentation, visas, and accommodation arrangements
- Professional Registrations: Maintain annual registrations with professional bodies (SAIT, tax bodies, etc.)
- Social Media Management: Monitor and update professional social media profiles and thought leadership content
- Academic Liaison: Coordinate with postgraduate students and university faculty administration for lectures and research activities
- Presentation Preparation: Prepare PowerPoint presentations, lecture slides, and supporting materials for conferences and seminars
What You Bring:
Essential Experience:
- 3+ years proven experience as a PA/Secretary (legal environment highly advantageous)
- Matric (Essential)
- Demonstrable track record supporting senior professionals in fast-paced environments
Technical Skills:
- Excellent knowledge of MS Office Suite, particularly:
- MS Word (advanced document formatting, Track Changes, mail merge)
- PowerPoint (creating professional presentations and lecture materials)
- Basic Excel knowledge (spreadsheets, formulas, data management)
- FileSite experience (highly advantageous)
- Familiarity with legal practice management systems (advantageous)
Please note only shortlisted candidates will be contacted
Desired Skills:
