About the position
Executive Assistant to CEO
Are you a highly organized, discreet, and proactive professional seeking a challenging and rewarding role?
We are a leading self-storage provider in South Africa, and are seeking an exceptional Executive Assistant to support our CEO. This is a dynamic role requiring a versatile individual capable of handling a wide range of business and personal responsibilities, with the added opportunity to contribute to our accounting processes.
About the Role:
As the Executive Assistant to the CEO, you will be an integral part of our leadership team, providing comprehensive support that ensures the smooth and efficient operation of both business and personal affairs. Your responsibilities will include, but are not limited to:
- Executive Support:
- Managing complex calendars, scheduling appointments, and coordinating meetings.
- Handling confidential correspondence, preparing reports, and drafting presentations.
- Arranging travel, accommodations, and itineraries.
- Acting as a gatekeeper, screening calls, and managing communications.
Organizing and coordinating executive-level meetings and events.
Personal Assistance:
- Managing personal schedules, appointments, and errands.
- Organizing personal travel and arrangements.
- Handling personal correspondence and administrative tasks.
Managing various personal projects and tasks with discretion.
Accounting Assistance:
- Assisting with accounts payable and receivable queries.
- Helping with the preparation of basic financial reports.
- Liaising with the accounting department to resolve account issues.
Helping with basic bookkeeping tasks.
General Administrative Support:
- Maintaining organized filing systems, both electronic and physical.
- Handling general administrative tasks and office management.
Qualifications and Experience:
- Proven experience as an Executive Assistant.
- Exceptional organizational, time-management, and multitasking skills.
- Strong communication and interpersonal skills.
- High level of discretion, confidentiality, and professionalism.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Basic accounting knowledge and experience with accounting software is highly desirable.
- Ability to work independently and proactively.
- A valid driver's license.
Personal Attributes:
- Highly organized and detail-oriented.
- Proactive and resourceful.
- Excellent problem-solving skills.
- Ability to work under pressure and meet deadlines.
- Interest in using Ai tools to increase productivity.
Desired Skills:
- Executive Support
- Personal Assistant
- Travel booking
- Meeting Scheduling
- Diary management
- Support Administration
Desired Work Experience:
- 5 to 10 years Personal Assistant
Desired Qualification Level:
About The Employer:
We are a leading self-storage provider in South Africa
