Executive Assistant to CEO

About the position

The Executive Assistant to the CEO plays a critical role in providing high-level administrative support to the Chief Executive Officer. The purpose is to enhance the CEO's effectiveness by managing a wide range of administrative tasks, facilitating communication, and ensuring the smooth operation of the CEO's office.

Accountabilities include:

• Administrative Support: Manage the CEO's calendar, schedule appointments, and coordinate meetings. Handle travel arrangements, itineraries, and logistics for the CEO.
• Communication Management: Serve as a liaison between the CEO and internal/external stakeholders. Draft and edit correspondence, emails, and other communications on behalf of the CEO.
• Information Management: Maintain confidential files, records, and documents for the CEO. Research and prepare briefs, reports, and presentations as needed.
• Meeting Coordination: Organize and coordinate executive-level meetings, including preparation of agendas and necessary materials. Record and distribute meeting minutes.
• Project Support: Assist in managing special projects and initiatives as directed by the CEO. Coordinate cross-functional teams and ensure project timelines are met.
• Stakeholder Management: Build and maintain positive relationships with key stakeholders. Serve as a point of contact for internal and external inquiries directed to the CEO.
• Budget Oversight: Assist in monitoring and managing the budget allocated for the CEO's office. Track expenses, process invoices, and ensure budget compliance.

Desired Skills:

• Organisational Skills
• Time Management
• Communication
• Attention to detail
• Confidentiality
• Numerical
• Travel Arrangements
• Minute taking
• Coordinating Events
• Administrative Support

Desired Work Experience:

• 2 to 5 years Personal Assistant

Desired Qualification Level:

• Degree

About The Employer:

Our Client is a solution aerial technology company that aims to be part of the globally open African market. Their business solutions are geared towards driving Africa aerial work automation that empowers business to upscale leanly and solve their everyday problems. They have been involved in building solutions for popular entities in South Africa and some Southern parts of African Countries on Private level and state level. Their vision is to be a reliable service provider of technical drone maintenance and solution finders using multicopters and fixed wing models for communities and any industry where this technology can play a big role in saving lives and providing accurate data for planning on a bigger scale."