About the position
Introduction
The position of Executive Assistant Risk Management and Compliance is vacant. The Executive Assistant Risk Management and Compliance will report directly to the Chief Compliance Officer and form part of the Risk Management and Compliance Division. The position is based at Head Office, Pretoria.
The total remuneration package will be R 477 379 per annum, based on the Scheme's Remuneration Policy.
The closing date for applications will be Tuesday, 21 October 2025.
Duties & Responsibilities
The Executive Assistant Risk Management and Compliance will be required to support the Chief Compliance Officer through the implementation of the following Key Performance Areas (KPAs):
- Manage Executive calendar to ensure that all meetings are scheduled via Executive Assistant/ agreed SOP
- Acts as a "gatekeeper" for the Executive's schedule
- Booking attendance of events, conferences and seminars both domestic and internationally
- Screening of incoming telephone calls and handle queries in an appropriate manner and engage with both internal and external customer queries
- Maintain and update the division's Annual Plan
- Ensure that all documentations are circulated and submitted as per the Year Planner e.g. Access the board portal on a regular basis to ensure compliance to action items and agenda inputs
- Prepare and circulate all divisional meeting documents e.g. agenda, action list, minutes, presentations etc
- Circulation for input and approval as well as submissions of documents for Board and Committee packs as per SOP's
- Preparation and collation of weekly, monthly and quarterly reports as required
- Circulate office communication as required by Executive
- Editing of memorandums, presentations and other documentation as required to ensure alignment to Corporate Identity (formatting, spelling etc)
- Provides administrative support (e.g. minutes/notes/actions) in meetings
- Communication on behalf of the Executive to Service Providers if escalated by the Providers
- Coordinating the delivery of services provided by the Service Providers, including but not limited to scheduling; monitoring; evaluation of service delivery and payment
- Producing professional documents using MS Office
- Planning and tracking key business deliverables and reports through basic project management reporting
- Maintain and update the division's Annual Plan
- Ensure that all documentations are circulated and submitted as per the Year Planner e.g. Access the board portal on a regular basis to ensure compliance to action items and agenda inputs
- Prepare and circulate all divisional meeting documents e.g. agenda, action list, minutes, presentations etc
- Circulation for input and approval as well as submissions of documents for Board and Committee packs as per SOP's
- Preparation and collation of weekly, monthly and quarterly reports as required
- Circulate office communication as required by Executive
- Editing of memorandums, presentations and other documentation as required to ensure alignment to Corporate Identity (formatting, spelling etc)
- Provides administrative support (e.g. minutes/notes/actions) in meetings
- Communication on behalf of the Executive to Service Providers if escalated by the Providers
- Coordinating the delivery of services provided by the Service Providers, including but not limited to scheduling; monitoring; evaluation of service delivery and payment
- Producing professional documents using MS Office
- Planning and tracking key business deliverables and reports through basic project management reporting
Desired Experience & Qualification
Qualification Requirements:
- Minimum two (2) year qualification in Administration or Secretarial Studies, or equivalent NQF Level 5
- A diploma/degree in Risk Management/ Compliance or a related field will an added advantage
- At least 2 years' experience in an Executive/ Personal Assistant role
- Experience within a Risk Management and Compliance environment would be advantageous
- Proficient in computer software such as Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat
- Experience with office administrative systems e.g. HR/ Procurement Systems
- Excellent written English and the ability to communicate at all levels
Skills and Behavioural Competencies:
- Excellent written English and the ability to communicate at all levels
- Respect the need for confidentiality and sensitive information
- To work under pressure to agreed deadlines and adapt to change
- Be organised and have good time management skills
- Attention to detail to ensure high quality work
- To work in a flexible manner including out of hours as and when required
- Have the ability to work well as part of a team
- Be responsible and reliable
- Self-Motivated and pro-active
- Attention to detail
Desirable:
- Have an understanding of medical schemes industry
- Experience in the Healthcare Industry would be advantageous
Interested?
The closing date for applications is 21 October 2025. Should you not hear from us by 31 January 2026, please consider your application unsuccessful.
GEMS employs people with the highest level of integrity - submission to the appropriate pre-employment assessment is obligatory to be considered for the position.
Kindly note that the information provided on application of the position may be shared with a third party for vetting purposes and will be stored by GEMS for a period of 5 years.
Kindly note that information is required for Employment Equity Purposes and information gathered is strictly used according to the intended purpose of collection, unless there is a legal need or permission is granted from the applicant themselves to make use of it for other purpose.
Should you wish to have your information removed from the GEMS database, kindly send a request in writing to [Email Address Removed] .
GEMS adopts a hybrid work model.
GEMS is guided by the principles of employment equity. Preference will be given to groups who are underrepresented in accordance with GEMS Employment Equity plan.
An employee must be in their current role for at 12 months before they will be considered for other vacancies within the Scheme.
GEMS reserves the right not to proceed with an appointment.
Successful candidates will be required to seek approval to conduct other work outside of GEMS.
