About the position
Our client is a dynamic engineering company with offices nationally and internationally. Their Head Office is based in Paarl. They are looking to employ an efficient, self-motivated and highly organised individual as Executive PA / Bookkeeper who will be reporting to the Managing Director, Group Financial Manager and Commercial Manager.
The successful candidate must have:
- Grade 12 minimum and a related qualification
- Minimum 10 + years relevant work experience
- Must have general finance experience
- Excellent administrative skills, highly proficient in Excel, Word & Pdf
- Preferably experienced in working on an ERP system (Qmuzik)
- Strong inter-personal skills
- Excellent communication skills and fluent in English to engage with international visitors and customers
- Self-driven and reliable who can work under pressure and independently
The successful candidate would be responsible for:
PA duties for the MD & Director:
- Manage Diary and boardroom bookings
- Arrange Meetings, internal and external
- Receive guests
- Expense claims
- Credit Card and Fleet card claim forms
- Travel Arrangements and Out of Town Allowances
- Ad Hoc duties relating to Sales orders and debtors outstanding
Executive secretary and financial duties for the Commercial Manager and Group Financial Manager:
- Full bookkeeping functions for small family owned businesses
- Prepare quarterly board meeting summary reports
- Reserve Bank applications status summary reports
- Summary of Monthly Sales Meetings - includes outstanding quotes
- Sales Quotes referencing
- Binding of Sales Quote, to be sent to customers.
- Summary of open orders for the Packaging Equipment Division
- Job Costing summary for projects on request
General finance and admin duties:
- Vendor forms.
- Cell Phone administration - (top-up data, minutes, new contracts, upgrades, monthly report)
- Fleet Card administration, new card applications, service limits increase & monthly reports
- Bank credit card - new applications and limit increases
- Fleet administration - Vehicle licenses, services and maintenance, traffic violations
- Complete Stats reports, monthly Work In Progress updates & quarterly reporting
- Backup support for Travel Office administration
Desired Skills:
- Executive Assistant
- Bookkeeper
Desired Work Experience:
- 5 to 10 years Personal Assistant
Desired Qualification Level:
Employer & Job Benefits:
- medical aid
- Pension Fund
- 13th Cheque
- Benefits included in ctc package
