Executive Assistant: NGER at NRF National Research Foundation

About the position

Postion Summary:
The National Research Foundation (NRF) seeks to make appointment for the position of Executive Assistant: Next Generation and Emerging Researcher Department within Research, Innovation and Impact Support and Advancement (RIISA).

Key Responsibilities:

• General office administration
• Office financial budgets, monitoring and administration
• Preparing letters, presentations and reports
• Proactively managing the Senior Manager’s diary
• Maintaining a filing system
• Electronic Documents Management
• Assist in streamlining, standardizing, systematizing business processes, ensuring instruction & policy compliance are adhered to in these processes e
• g
• Business plans, performance management & reports
• Organizing workshops and meetings
• Arranging all travel logistics for local and international travel
• Recording meeting minutes, word processing and formatting of documents
• Handling and processing communication to the office
• Liaising with internal and external stakeholders
• Maintain a library of information in the office
• Sourcing and compiling information

Minimum Qualification:

• Diploma / Advanced Certificate / NQF 6

Minimum Experience:

• 3-5 years

• Post matric qualification and professional secretarial or equivalent training
• At least three years proven experience as an Executive Assistant, in all aspects of professional office administration, organization and management

Experience:

• Ability to interact professionally with a wide range of stakeholders
• Ability to multitask and to work under pressure
• Ability to work independently and in teams
• Good interpersonal skills

Knowledge:

• Natural decision-maker, with an ability to think under pressure and display good judgement
• Passion for excellence
• Accuracy and attention to detail
• Excellent written and verbal communication skills in English
• Proven competency in the use NRF connect and Microsoft Dynamic 365
• Proven competency in the use of MS Office 365 suite, particularly with MS Word, Excel, PowerPoint, and Outlook

The NRF website provides more details on the initiatives and activities Applicants should submit a comprehensive CV by registering and apply online through the NRF Recruitment and Selection Portal. Applications should be accompanied by a letter of motivation indicating the applicant·s suitability for the position. The names and contact details of at least three referees should be provided.

Desired Skills:

• Skilled in applied field of position
• Knowledge to be relevant
• Responsible in performing duties

About The Employer:

The National Research Foundation (NRF) is established by an Act of Parliament and mandated to contribute to national development by supporting, promoting and advancing research and human capacity development, through funding and the provision of the necessary research infrastructure, in order to facilitate the creation of knowledge, innovation and development in all fields of science and technology, including humanities, social sciences and indigenous knowledge; and supporting and promoting public awareness of, and engagement with, science. The NRF is a well-established organisation that is highly networked within the knowledge system, nationally and internationally. It is the principal organisation responsible for promoting the national research enterprise and is the primary public funder of postgraduate students and researchers and provider of research infrastructure in the country. It has well-developed, best practice research evaluation and support systems.