About the position
Our client is looking for an Executive Assistant to join their team in Johannesburg, Gauteng. The successful candidate will provide high-level administrative and secretarial support to the Executive Team, ensuring efficient scheduling, coordination of meetings, travel arrangements, and communication management. The role requires meticulous attention to detail, excellent organizational skills, and the ability to handle confidential information with discretion.
Responsibilities:
- Manage and coordinate executive calendars; schedule meetings, appointments, and travel arrangements.
- Confirm appointments daily and provide the next day’s schedule in advance.
- Prepare meeting agendas, take minutes, and track action items.
- Prioritize and manage incoming communications, including email and phone calls.
- Organize meetings, conferences, and events—handling all logistics and follow-ups.
- Prepare correspondence, presentations, and reports.
- Liaise professionally with internal teams, clients, and external stakeholders.
- Manage travel bookings, visa applications, and related documentation well in advance.
- Track budgets and report monthly to the Executive Team.
- Handle special projects and initiatives as assigned.
- Maintain and update email databases and marketing materials.
- Assist with personal tasks and errands for executives as required.
- Ensure compliance with quality standards in coordination with the Quality Manager.
- Lead or participate in regular meetings as scheduled.
Requirements:
- Proven experience as an Executive Assistant, Office Assistant, or in a similar role.
- Matric (Grade 12) qualification; secretarial studies is an advantage.
- Strong computer literacy in Microsoft Office (Word, Excel, PowerPoint, Outlook, Internet).
- Familiarity with STRUMIS (training provided if necessary).
- Excellent written and verbal communication skills.
- High levels of integrity, honesty, and confidentiality.
- Ability to work under pressure, manage stress, and maintain poise.
- Strong self-awareness, openness to feedback, and team orientation.
- Personable, emotionally intelligent, with a sense of humor.
- Balanced approach to work and personal life.
Benefits:
Contact Hire Resolve for your next career-changing move.
Apply for this role today, contact Abigail King at Hire Resolve or on LinkedIn.
You can also visit the Hire Resolve website: [URL Removed] or email us your CV: [Email Address Removed].com
We will contact you telephonically in 3 days should you be suitable for this vacancy. If you are not suitable, we will put your CV on file and contact you regarding any future vacancies that arise.
Desired Skills:
- Executive Assistant - Manufacturing
- Executive Assistant - Manufacturing
- Executive Assistant - Manufacturing
