About the position
Executive Assistant
Support a dynamic US-based leadership team across multiple utility and construction entities
Remote from South Africa | R27 000 - R35 000 | Full-time | US hours (PST)
About Our Client
Our client operates a group of companies within the construction, utilities, and infrastructure services space. With a multi-entity structure and a national footprint, the business supports complex field operations, strategic planning, and leadership functions across the United States. The company is fast-paced, collaborative, and impact-driven, ideal for individuals who thrive in high-performance environments.
The Role: Executive Assistant
This is a high-level administrative support role to the CEO, COO, CFO, and other senior executives. The Executive Assistant will manage calendars, coordinate complex travel, and support cross-departmental operations across multiple time zones and business units. This role requires exceptional organizational skills, discretion, and the ability to operate independently in a demanding, fast-moving environment.
Key Responsibilities
- 3-5 years of experience as an Executive Assistant or in a high-level administrative role
- Provide daily executive support, including drafting communications, handling confidential information, and preparing reports and presentations
- Manage dynamic executive calendars across time zones and resolve scheduling conflicts
- Coordinate and book international travel, including detailed itineraries and real-time adjustments
- Facilitate cross-company scheduling and operational meetings across several business entities
- Support compliance tracking, onboarding coordination, and employee communications
- Prepare agendas, take meeting minutes, and manage follow-up actions
- Plan company events, leadership offsites, and staff functions
- Maintain digital and physical filing systems, office supply processes, and vendor coordination
- Use Microsoft Office 365, Teams, Outlook, SharePoint, and ERP systems for task execution and workflow management
About You
- 3-5 years' experience in an Executive Assistant or senior administrative support role
- Proven experience managing executive calendars and complex travel logistics
- Strong written and verbal communication skills with a high level of professionalism
- Highly organized, detail-oriented, and capable of handling multiple priorities
- Discretion and sound judgment in handling confidential matters
- Proficiency in Microsoft Office Suite, SharePoint, Teams, and Outlook
- Experience using ERP or project management systems
- Background in construction, utilities, or multi-entity environments preferred
- Comfortable working US hours (PST: Monday - Friday, 8 am - 5 pm)
- Must be South Africa-based and fluent in English with a neutral or no accent
- Proactive, calm under pressure, and able to anticipate executive needs independently
Desired Skills:
- Executive Support
- Administration
- Operations Coordination
- Travel & Calendar Management
- Office Management
- Project Coordination
- Construction
- Utilities
- Real Estate
- Infrastructure Services
