About the position
Opportunity
Our client is looking for a highly organized and proactive individual to join their team as Executive Assistant in their Johannesburg office. In this role, you will serve as an administrative business partner and provide excellent daily support to client-facing Partners and Directors in the firm.
Key Responsibilities
- Provide seamless Executive Assistant support, including but not limited to: flawlessly managing complex calendars and providing strategic administrative support to increase efficiencies and productivity of the assigned Partners and Directors.
- Take a proactive approach to the role in order to identify and solve for potential challenges related to scheduling, travel and other daily activities before they arise.
- Understand the nature of our firm's work, how the leadership team functions and your role in facilitating that work in order to seamlessly coordinate with other executive assistants across the firm globally.
- Coordinate on travel bookings and expense processing for staff.
- Build strong rapport with client contacts (where appropriate)
- Respond to emails and requests in a timely fashion, including outside of standard work hours, as appropriate
- Prioritise and manage multiple projects simultaneously and follow through on all associated details
- Participate in continuing education and training opportunities provided by the firm
- Possess keen awareness to business strategies and acts as project manager where necessary for charges' client teams, coordinating specific team assignments and projects
- Identify and execute on areas of improvement and increase administrative efficiencies
- Able to draft documents, edit presentations and assist with other preparations of presentation materials for Partners or clients
- Managing general events admin, including but not limited to invitation emails, confirmation emails, chasing outstanding responses, filing and upkeep of the intranet and related databases. Also continuously looking for ways to drive efficiencies
- Provide support and coverage to other administrative staff as needed
- Maintain strong internal relationships with their IMEA and international teams
- Perform related duties as assigned
Knowledge, Skills, and Competencies
- Minimum five (5) to seven (7) years of administrative or operations experience in a fast-paced, confidential, professional services environment
- Strong verbal and written communication skills
- Strong project management experience
- Detail-oriented
- Ability to manage schedules seamlessly across time zones (domestic and international)
- Client service-orientation, exhibit discretion with confidential client matters
- Work well independently and strategically as a team player
- Multi-tasker who exercises keen time management skills
- Resourceful, problem solver, Highly proactive and resourceful-anticipates needs and acts ahead
- Always maintain professionalism, specifically when dealing with senior business figures
- Possess "think on your feet" ability and showcase impeccable judgment
- High emotional intelligence and strong personal impact
- Calm under pressure and thrives in a dynamic, high-performance setting
- Take on challenges readily and bring a truly proactive approach to duties
- Swift to adapt to various personalities and situations
- Intermediate to Advanced software skills and experienced in drafting, formatting, and assembling materials in Microsoft Word, Excel, and PowerPoint.
- Digital Fluency: Comfortable using productivity tools and platforms such as: Zoom, MS Teams, Expense management tools, CRM or internal systems.
Desired Skills:
- Diary management
- Itineraries
- Proactivity
- Project Management
- Presentation preparation
- Event Coordination
- Internal stakeholder management
Desired Work Experience:
About The Employer:
Our client us is a global strategic advisor that provides expert advice to their clients on a range of business-critical issues. With 27 offices in 19 countries they are well positioned to advise leading companies on how to operate successfully across the areas of finance, politics and society at large.
