Executive Assistant

About the position

Key Responsibilities:

• Arrange travel, accommodation, and visa applications for the Country Manager
• Welcome visitors and manage their logistical needs
• Organize and support internal and external meetings
• Coordinate major events such as QBRs, IOP, and Townhalls
• Follow up on key actions to ensure deadlines are met
• Assist with department projects and assignments
• Track timelines for reports and submissions
• Create PowerPoint presentations and compile reports
• Maintain an efficient document management system
• Raise purchase orders and monitor department expenses
• Handle business/travel expense claims and ensure timely submissions
• Verify and process department invoices and payments
• Compile expense and accrual reports
• Support quarterly budget forecasting

Key Metrics:

• Efficient scheduling and calendar management for the Country Manager
• Well-organized business travel and meeting arrangements
• Smooth execution of all logistical aspects of meetings and events
• Timely and accurate report and document submissions
• Expenses tracked accurately with any discrepancies flagged

Requirements:

• Bachelor's degree in Business Administration or related field (preferred)
• 6+ years of experience in an Executive Assistant or similar support role
• Strong computer skills, especially MS Office and calendar management
• Excellent communication and organizational skills
• Strong time management and multitasking abilities

Desired Skills:

• Travel booking
• Meeting Scheduling
• Diary management
• Travel Administration
• Administrative Support

Desired Work Experience:

• 2 to 5 years

Desired Qualification Level:

• Grade 12 / Matric