Executive Assistant

About the position

As Executive Assistant to the Executive Manager(s), you will be responsible for the effective and efficient day-to-day management and organisation of the Executive Managers’ activities and business.

To deliver effective comprehensive secretarial and administrative support to the Executive Manager(s), as well as to support their teams administratively.
JOB DESCRIPTION

• Management of complex diaries and coordination of meetings for relevant team members and oversee seamless organisation of them.
• Develop agenda and minutes of meetings.
• Receive and screen incoming calls and visitors, determine which are priority matters, and alert the executive accordingly. Make referrals to appropriate staff or provide requested information.
• Management of other incoming correspondence (e-mails/manual mails) and respond appropriately.
• Arrange local and international travel bookings and reservations, ensuring that all bookings are communicated effectively and within Company travel policy.
• Acts as liaison between the executive and subordinates by transmitting directives, instructions and assignments and following up on
• the status of assignments.
• Deal with queries/complaints where necessary.
• Prepare presentations for Exco and Managers: Review, proofread, and edit documents prepared for the administrator’s or executive’s signature.
• Compile and safeguard records for Claims and SMD Divisions.
• Deal with Board Secretaries within Company and external organization
• Ensure proper E-filling of general divisional documents as well as performance management documents.

JOB REQUIREMENT

Minimum Qualifications:

• Matric or relevant certificate
• Post Matric Qualification will be added advantage.

 
Minimum Experience:

• Minimum 3 - 5 years’ work experience with matric
• Preference will be given to people with experience in non-life insurance.
• Preference will be given to people with disabilities.

Desired Skills:

• Communication Skills
• Computer Skills
• Administration Support