About the position
Overview
An exciting opportunity exists for an experienced Executive Assistant to join a dynamic and professional environment in Johannesburg. This role is key to ensuring smooth office operations while providing high-level support to a Director and wider team. You will serve as the first point of contact for clients and visitors, manage front-of-house responsibilities, and coordinate complex diary and international travel arrangements.
Key Responsibilities:
- Executive support: manage diaries, correspondence, documents, couriers, and meeting logistics.
- Travel coordination: arrange detailed local and international itineraries, including visas and logistics.
- Meeting management: schedule and oversee internal/external meetings across time zones.
- Front-of-house: manage reception and switchboard while ensuring a welcoming environment.
- Office management: oversee supplies, facilities, and office upkeep.
- Client and compliance support: prepare meeting packs, handle documentation, and update CRM systems.
- IT coordination: liaise with IT and support system updates.
Requirements:
- Minimum 10 years’ experience as an Executive Assistant or in a similar role.
- Previous experience in professional services, ideally financial services, would be an advantage.
- Strong background in arranging complex international travel.
- Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
- Ability to work independently, prioritize multiple tasks, and remain calm under pressure.
- Strong organizational, communication, and interpersonal skills.
- Discretion and professionalism in handling sensitive information.
What’s on Offer:
- A professional, fast-paced environment where you can add real value.
- The opportunity to support senior leadership while being a key part of office operations.
- A role that rewards initiative, attention to detail, and proactive problem-solving.
Ready to take the next step in your career? Apply now to be considered for this exciting Executive Assistant opportunity.
Desired Skills:
- Diary Management
- Facilities Management
- Front of House Management
