About the position
Location: Rosebank, Gauteng
Position Overview
Provide comprehensive executive, administrative, project management and operational support to the COO and MD. The role will serve as a central point of coordination across the business, managing executive priorities, projects, meetings and communications, while also assisting with financial administration, reporting and day-to-day business processes.
Main Duties and Responsibilities:
- Manage executive calendars, meetings, travel and correspondence.
- Prepare agendas, minutes, presentations, reports and board packs.
- Track meeting action items and ensure deadlines are followed up.
- Coordinate strategic and operational projects, timelines and deliverables.
- Develop project trackers and provide regular status updates to management.
- Identify and escalate project risks, delays and dependencies.
- Assist with expense management, reconciliations and basic financial reporting.
- Process financial bordereaux and distribute them to clients.
- Prepare basic month-end reports for review.
- Liaise with accountants, auditors, suppliers and service providers.
- Assist with procurement, contracts, compliance, governance and risk processes.
- Maintain confidential executive documentation and company records.
- Make effective use of Microsoft Office 365, with an advanced level of proficiency required
Requirements:
- Matric / Grade 12
- Proficient in Microsoft Office 365
- Excellent time management skills
- Strong Executive Assistant / Project Coordination experience
- Experience with reports, presentations and project tracking
Desired Skills:
- assistant
- project coordinator
- executive assistant
- secretary
- ceo assistant
