Executive Administrator

About the position

Our client in Aeroton, Jhb South has a vacancy available for an Executive Administrator. Salary: R22 000 pm CTC
Minimum Requirements:

• Have a minimum of two-years administration experience.
• Must have relevant tertiary qualification.
• Solid administration skills with advance Excel.
• Own reliable transport.
• Valid drivers’ license.

Main job functions:

• Provide high – level administrative and organizational support to the Managing Director and Exco team.
• Diary management, including scheduling, sending reminders, and organizing catering for meetings.
• Travel arrangements for the Exco team.
• Preparation of board packs
• Minute taking for board meetings
• Organising and maintaining files and records
• Compiling expense reports and invoices
• Financial investigations and bookkeeping experience
• Handling petty cash
• Ordering office supplies and managing inventory
• Assisting with special projects and events
• Fleet management
• Ensure compliance with all relevant regulations and company policies
• Plan and schedule routine maintenance, repairs and upgrades of vehicles.
• Track and analyse fleet performance metrics, such as fuel consumption, maintenance costs, and delivery times.
• Maintain clear and effective communication with drivers
• Address and resolve issues related to fleet operations in a timely and efficient manner.
• Identify and implement strategies to reduce fleet operating costs.
• Maintain accurate records of fleet assets, maintenance history, and driver performance.
• Prioritize and ensure the safety of drivers and vehicles
• Keep track of traffic fines and ensure payments by drivers

Desired Skills:

• Executive Assistant
• Executive Administrator
• Fleet Management
• Bookkeeping