Events Specialist

About the position

Our Client is looking for a  Events Specialist to join their team.
Location: Stellenbosch

About Job

• This is a hands-on role suited to someone who thrives in a fast-paced hospitality and events environment and has a passion for creating memorable experiences. The successful candidate will be responsible for generating event and wedding sales, managing client relationships, planning and coordinating events, and ensuring every function is executed to the highest standard.
• You will work closely with clients from the initial enquiry through to the successful completion of their event, with a particular focus on weddings, private functions, corporate events and special occasions.

Key Responsibilities
Sales & Business Development

• Generate new business and actively promote the venue's event and wedding offerings.
• Respond to event and wedding enquiries promptly and professionally.
• Conduct venue tours and client consultations.
• Prepare and present quotations, proposals and event packages.
• Follow up on leads and convert enquiries into confirmed bookings.
• Build and maintain strong relationships with clients, suppliers and corporate customers.
• Identify opportunities to increase revenue through additional services, upgrades and add-ons.
• Meet and exceed monthly and annual sales targets.
• Maintain accurate records of enquiries, bookings and sales activities.

Wedding Planning & Coordination

• Meet with couples to understand their vision, requirements and budget.
• Assist clients with wedding planning from initial consultation through to the wedding day.
• Coordinate menus, décor, entertainment, suppliers, timelines and other wedding requirements.
• Develop detailed wedding and event schedules and ensure all parties are aligned.
• Coordinate with the kitchen, operations, service staff and external suppliers.
• Conduct final planning meetings and ensure all details are confirmed before the event.
• Be present at key events where required to oversee the smooth execution of the function.
• Manage last-minute changes and resolve issues professionally and efficiently.

Events Management

• Coordinate corporate functions, conferences, birthdays, celebrations and other private events.
• Ensure all event requirements are communicated clearly to the relevant departments.
• Monitor event setup, service delivery and overall client experience.
• Ensure events are delivered according to agreed specifications, budgets and timelines.
• Conduct post-event follow-ups and obtain client feedback.
• Maintain high standards of professionalism, presentation and customer service at all times.

Requirements

• Previous experience in events, hospitality, weddings, functions or venue sales.
• Proven sales and business development experience.
• Experience in wedding planning and event coordination.
• Strong client relationship and communication skills.
• Excellent organisational and time-management abilities.
• Ability to manage multiple events and clients simultaneously.
• Strong negotiation and problem-solving skills.
• Excellent attention to detail.
• Ability to work under pressure and meet deadlines.
• Professional appearance and confident interpersonal skills.
• Strong computer skills, including Microsoft Office.
• A valid driver's license and own reliable transport would be advantageous.

Skills & Attributes

• Sales driven and commercially minded
• Passionate about weddings, events and hospitality
• Confident and professional when dealing with clients
• Highly organised and detail orientated
• Creative and able to bring clients' ideas to life
• Energetic and proactive
• Able to negotiate and close sales
• Calm under pressure
• A strong communicator and team player
• Customer-focused with a genuine passion for delivering exceptional experiences

Desired Skills:

• Events Specialist
• Events Coordinator
• Events Manager