Event Coordinator - Fixed Contract

About the position

Our client, an esteemed higher educational institution is in search of a seasoned Events Coordinator to join their team. If you're passionate about orchestrating memorable alumni relations events, this opportunity is tailor-made for you. As the Events Coordinator, you'll play a pivotal role in meticulously planning and executing a variety of engaging events that resonate with the alumni community. Our client is seeking an individual with a proactive mindset, exceptional organisational skills, and the ability to thrive in a fast-paced environment. If you're ready to showcase your expertise and make a lasting impact, we invite you to join us on this exciting journey.
Key Performance Areas:

• Responsible for minute taking and distributing the minutes for monthly departmental meetings.
• Compile a resource list as well as a comprehensive check list for each event taking into account opportunities for process improvement.
• Plan and co-ordinate all alumni relations events allocated from the annual alumni relations events schedule. These range from small to large-scale, complex events.
• Engage in continuous benchmarking against other/external brand engagement activities.
• Project manage the end-to-end process of professional events, taking full responsibility for event execution.
• Engage with alumni/donors and guests at events in a professional manner, maintaining excellent guest relations and applying protocol (when required).
• Keep abreast of contemporary digital communications trends that could enhance/support event staging activities.
• Compare invoices with quotations from service providers before submitting for approval from section head.
• Negotiate with suppliers in order to procure goods and services at the best available rate.
• Meet or liaise with CMD Health and Safety Officer to understand the Health and Safety requirements for each event.
• Adhere to the Health and Safety requirements and ensure events are delivered within the legal parameters.

Minimum Requirements:

• A relevant NQF6 or a relevant NQF5 plus 8 years relevant work experience within the events coordination/ client hospitality, communication or marketing sector.
• In excess of 5 years' experience in similar/corporate environment
• Knowledge of Event Management, Protocol Management, Time Management, Database and Administrative experience.
• Prior experience working with project and/or events budgets.
• PRISA or equivalent
• Driver's Licence

Please note that only shortlisted candidates will be contacted. Should you not receive any communication within 2 weeks, kindly consider yourself unsuccessful.

Desired Skills:

• Excellent communication skills
• Excellent administrative skills
• Planning and organisation skills
• Creativity