About the position
Introduction
MANCOSA, a DHET registered and CHE accredited private higher education distance education provider, offering
undergraduate and postgraduate business qualifications, has the following vacancy available:
Job Title: Ethics Administrator
Purpose of the Role
To support postgraduate research student success by efficiently administering databases and coordinating key processes related to ethical clearance, recruitment, events, and general administration.
Duties & Responsibilities
Key Responsibilities
1. Administration of Ethical Clearance Applications
Responsibilities:
- Process all ethical clearance (EC) applications accurately and within set timelines.
- Allocate applications promptly to appropriate EC panel members.
- Organize EC meetings, including invitations, venue, and refreshments.
- Prepare clear agendas and take accurate minutes for EC meetings.
- Report on EC applications and related statistics as per agreed metrics.
2. Research Engage
Responsibilities:
- Assist in recruitment and onboarding of postgraduate research candidates.
- Collect and organize all application documents for review.
- Arrange panel review meetings and communicate outcomes to applicants.
- Coordinate induction sessions and ensure all documents (contracts, etc.) are signed and filed.
- Provide regular reports on stakeholder engagement metrics.
3. Events and General Meetings
Responsibilities:
- Organize virtual and in-person induction sessions for research candidates.
- Coordinate stakeholders' consultative workshops, sessions, and events.
4. General Administration
Responsibilities:
- Respond promptly to queries via email, phone, or face-to-face.
- Manage administrative databases efficiently and accurately.
- Follow up with candidates on induction attendance and return of signed agreements.
- Distribute relevant guidelines, templates, and resources to stakeholders.
- Support ad-hoc administrative requests from management.
5. Assistance with Ad Hoc Events
Responsibilities:
- Support research initiatives and events as required (e.g., research committee meetings, student engagement).
- Provide assistance during MANCOSA events (e.g., Online Summative Assessments, Graduation ceremonies).
Desired Experience & Qualification
Minimum Qualifications and Experience
- An appropriate postgraduate qualification
- Demonstrated experience in administrative coordination within an academic, research, or compliance environment.
- Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and document management systems.
- Familiarity with research ethics processes or exposure to academic research administration (advantageous).
Key Competencies and Attributes
- Exceptional attention to detail and a meticulous, organised approach to documentation and recordkeeping.
- Excellent written and verbal communication skills.
- Highly efficient, adaptable, and proactive, with the ability to manage multiple priorities and deadlines.
- Demonstrated professionalism, integrity, and discretion in handling confidential information.
- Ability to work independently and collaboratively in a fast-paced, process-driven environment.
- Strong problem-solving and initiative-taking mindset.
