ELECTRONIC RECORDS MANAGEMENT OFFICER at City of Cape Town

About the position

Key Performance Areas:

• Provide professional support to all Directorates and Departments in the organisation in respect of the implementation and use of a compliant Electronic Records Management System (ERMS)
• Assist in the design and implementation of the record keeping business requirements of client departments
• Conduct assessments and discuss results with relevant clients
• Assess and evaluate information to formulate conclusions and recommendations
• Test new functionality requested from the ERMS (e.g. UAT - User Acceptance Testing)
• Compile statistical information on enquiries/queries resolved on electronic record- keeping
• Monitor and report on the usage of the system
• Extract data and or meta-data from the system
• Assess and evaluate the information and electronic records management compliance in order to identify risks and formulate recommendations
• Research and create Records Management communication material
• Prepare training material and presentations in respect of electronic records management
• Facilitate training of City staff on Electronic Records Management functionality
• Update the Electronic File plan and disposal authorities
• Participate in Records Management and/or ERM projects in relation to classification systems, compliance, training and disposals

Requirements:

• Relevant National Diploma or B Degree
• 5 - 6 years relevant work experience

CANDIDATES WHO PREVIOUSLY APPLIED TO CS 197/23 NEED NOT TO RE-APPLY

Please apply online at [URL Removed] (external applicants) or via the SAP Portal (internal applicants), unless otherwise stated.

By submitting your application for a position at the City of Cape Town, you are consenting to the use of your personal information provided as part of your application and/or Recruitment process for Recruitment and Selection purposes. In addition, you may be required to undergo, including but not limited to, Criminal and Security Checks, Personal Verification, and Lifestyle Audits, throughout your recruitment process and/or subsequent employment.

Closing date: 09 April 2024

• Please quote the reference number of the vacancy in all communication
• Certified copies of qualifications must be available on request
• Copies of supporting documents will not be returned
• Kindly note that applications will not be acknowledged in writing
• Visit our website at [URL Removed]
• Late applications will not be considered
• If no notification of appointment is received within three (3) months of the closing date, please accept that your application was unsuccessful

Desired Skills:

• Electronic Records Management System

Desired Work Experience:

• 5 to 10 years

Desired Qualification Level:

• Diploma

About The Employer:

www.capetown.gov.za/careers