EFTEON Administrator at NRF National Research Foundation

About the position

Postion Summary:
This position will provide administrative support for a dynamic group in a science orientated environment. This involves a diversity of tasks of an administrative nature to the SAEON EFTEON team.

Key Responsibilities:

• Assist Office Administrator to manage and maintain an appropriate filing system for programme, administration and HR administrationAssist Office Administrator to manage local and international travel arrangements for staff including itineraries, visas, coordinate hotel, travel, appointments and meeting arrangements, etc
• Conduct 6-monthly physical verification of office and research assetsMaintain and regularly update fixed asset registerTake minutes at meetings held by staff across EFTEON Maintain record of EFTEONS Key Performance Indicators for monthly and quarterly reportingCoordinate venue bookings and catering for EFTEONManage vehicle logbooksCoordinate procurement of office consumables (stationary, printers, coffee/tea, etc
• )

Minimum Qualification:

• Higher Certificate / Advanced National Certificate / Vocational 5 / N6 / NQF 5

Minimum Experience:

• 2-4 years

• Completed grade 12Certificate in office administration (1 year)

Experience:

• •Experience in liaising with scientists and students
• •Experienced in meeting management and logistics

Knowledge:

• Minutes taking and report writingProficiency in Microsoft Office software applications (excel, word, power point)Liaise administrative tasks across multiple locationsStrong interpersonal, writing, and oral communication; English required and a local language preferredAbility to effectively plan and organise work, manage multiple priorities and accomplish goals in a timely mannerExcellent organizational skillsAbility to work both independently in a reliable manner and co-operatively as part of a larger team distributed across locations Excellent interpersonal skills and able to work well within a culturally diverse environmentOrganise meetings and travel

Additional Notes:
Hands-on experience with office equipment (e.g. printers)Ability to bend, stoop, reach or stand for extended periods Code B drivers licence (issued more than one year ago)Professional attitude Multitasking and time-management skills, with the ability to prioritize tasksAbility to be resourceful and proactive when issues ariseThe NRF website provides more details on the initiatives and activities Applicants should submit a comprehensive CV by registering and apply online through the NRF Recruitment and Selection Portal. Applications should be accompanied by a letter of motivation indicating the applicant·s suitability for the position. The names and contact details of at least three referees should be provided.

Desired Skills:

• Skilled in applied field of position
• Knowledge to be relevant
• Responsible in performing duties

About The Employer:

The National Research Foundation (NRF) supports and promotes research and human capital development through funding, the provision of National Research Facilities and science outreach platforms and programmes to the broader community in all fields of science and technology, including natural sciences, engineering, social sciences and humanities The South African Environmental Observation Network (SAEON) is a research platform funded by the Department of Science and Innovation (DSI) and managed by the National Research Foundation (NRF) since 2002. SAEON is mandated to observe and research ecosystems on land, in coastal regions and the oceans to understand how those systems function and might change over time and space when influenced by socio-economic driving forces including climate change. We deliver our data online and offer tools, services and advice for informed environmental policy-making