About the position
Our client, a leading mining company, is currently seeking to engage with a Document Controller to join their growing team to be based in Kathu, Northern Cape. This will be a 12 month contract, renewable for up to 3 years.
Reporting into the Support Services Manager, you will ensure accurate and efficient management of all project-related technical documents and drawings, facilitating seamless communication and adherence to document control standards.
Minimum Requirements:
- Grade 12
- Relevant qualification in Engineering/ Project Management or related field (NQF5)
- 3 - 5 years' experience in technical document management and control, especially in handling complex engineering documents.
- Understanding of engineering drawings, technical documents, and revision control processes.
- Familiarity with project management principles, document flow, and reporting requirements.
- Knowledge of data quality principles, metadata management, and auditing techniques.
- Awareness of relevant industry standards and procedures related to technical document control.
- Valid driver's license and own vehicle
- Must be willing to relocate to Kathu, if not in the province
Main duties will include, but are not limited to:
Safety and Health
- Support a safe and healthy work environment where workers, external service providers, and contractors can deliver their outputs within a controlled risk environment.
- Keep environmental impact within statutory requirements to ensure compliance.
- Support the compliance to MHSA in the workspace.
Document Management & Control
- Manage and maintain the drawings and the Engineering Document List (EDL), ensuring accuracy and up-to-date records.
- Facilitate and manage the flow of documents between consultants, EPCM (Engineering, Procurement, and Construction Management), contractors and the company, ensuring seamless communication and document transfer.
- Support construction supervisors in controlling and managing drawing revisions, ensuring all updates are correctly documented and communicated.
- Control and track Requests for Information (RFIs) and Technical Query Notifications (TQNs), ensuring timely responses, actively prepare issue and track formal transmittal to internal and external stakeholders and proper documentation.
- Assist in regular audits of project documents and ensure adherence to company's document control procedures by the project team.
- Ensure compliance with company's Operating Model document standards, transmittal protocols, and stage-gate requirements
- Ensure correct application of document numbering system and taxonomy
Document Management System (DMS) Maintenance
- Maintain the project Document Control Systems (DMS), including document libraries, logs, registers, and metadata.
- Import documents into the DMS environment by uploading soft copies or scanning hard copies, ensuring accurate and timely processing.
- Conduct data quality checks on project DMS sites to ensure the accuracy and consistency of information captured
Stakeholder and Interface Support
- Serve as the primary interface between Engineering and Construction disciplines regarding drawings and technical documents, facilitating precise and effective communication.
- Ensure the timely receipt and approval of vendor documents as listed in the Vendor Document Requirements List (VDRL), according to contractually agreed deadlines.
- Oversee the authorisation and circulation of documents between stakeholders, ensuring proper control and distribution.
Reporting & Representation
- Compile and prepare progress report documentation and presentations as the project management team requires.
- Act as the project team's representative on document control issues in progress and other project-related meetings, addressing concerns and ensuring compliance with project standards.
Position interfaces with: Engineering and Construction Teams, Project Management Teams, Procurement and Vendor Management, External Service Providers, Contractors, Consultants and Regulatory Bodies.
Desired Skills:
- document control
- engineering
- mining
- drawing
- DMS
- document management
Desired Work Experience:
Desired Qualification Level:
