About the position
Job Title: Debtors Clerk
Location: East Rand
Employment Type: 2 months contract (only immediatly available candidates living in East Rand will be considered)
Salary: R17 000 pm
Job Summary
We are seeking a detail-oriented and proactive Debtors Clerk to join our Finance team. The successful candidate will be responsible for the effective management of the accounts receivable function, ensuring accurate invoicing, timely collections, reconciliation of accounts, and maintenance of customer accounts. This role plays a critical part in maintaining the company's cash flow and supporting financial stability.
Key Responsibilities
- Accounts Receivable Management:
- Monitor customer accounts to ensure timely collection of outstanding amounts
- Follow up on overdue invoices via phone, email, and formal communication
- Maintain accurate and up-to-date customer records and contact details
- Invoicing & Payment Processing:
- Generate and send accurate customer invoices in accordance with agreed billing cycles
- Process customer payments and allocate correctly in the accounting system
- Issue credit notes where necessary in line with company policy
- Reconciliations:
- Perform regular reconciliations of customer accounts to resolve discrepancies
- Investigate and resolve payment shortfalls, overpayments, and disputed amounts
- Reconcile daily, weekly, and monthly A/R ledgers to ensure completeness and accuracy
- Reporting & Administration:
- Prepare and submit A/R aging reports to management
- Assist with month-end and year-end close processes
- Maintain filing of financial documents and correspondence for audit and reference
- Customer Service:
- Act as the primary point of contact for customer billing queries
- Liaise with internal departments to resolve billing and delivery issues affecting payments
- Build and maintain strong working relationships with customers
Minimum Requirements
Education & Qualifications:
- Matric / Grade 12 with mathematics and accounting as subjects
- A diploma or certificate in Finance, Accounting, or Bookkeeping (advantageous)
Experience:
- 2-3 years' experience in a similar Debtors / Accounts Receivable role
- Experience working in a high-volume, deadline-driven environment
- Exposure to collections, reconciliations, and customer service
Technical Skills:
- Proficient in Microsoft Excel (including VLOOKUP, pivot tables, and formulas)
- Hands-on experience with Pastel
- Solid understanding of accounting principles and debtor control procedures
Desired Skills:
- Pastel
- Debtor Clerk
- Accounts Receivable
