Debtors Clerk

About the position

Listed firm in manufacturing industry requires seasoned Debtors Clerk to ensure the timeous collection of the banks debtors' book in order to optimise cash flow, minimize risk and reduce outstanding debtor's book to an acceptable level. To ensure the company policies and procedures are adhered to in respect of handling debtor accounts. To alert the management to potential collection problems timely.

Main duties:

Customer Master Data Management:
Creation and maintenance of customer master records in SAP.
Updating customer information such as contact details, payment terms, credit limits, and billing addresses.

Credit Management:
Monitoring and managing customer credit limits and payment terms.
Performing credit checks on new customers and assessing creditworthiness.
Placing customers on credit hold or releasing credit blocks as necessary.

Accounts Receivable:
Managing accounts receivable activities related to customer payments and collections.
Recording customer payments in SAP and reconciling them with open invoices.
Handling customer inquiries and discrepancies related to invoices or payments.
Issuing and controlling returns and credit notes.

Dunning and Collections:
Sending dunning letters or reminders to customers for overdue payments and initiating collections activities for past due accounts.
Managing payment arrangements and negotiating settlements with customers.

Reporting and Analysis:
Generating reports on accounts receivable aging, sales order status, and customer balances.
Controlling rebates for independent customers (monitoring accruals and payments)
Analyzing customer payment trends, collection efficiency, and aging of receivables.
Providing insights and recommendations for improving cash flow and reducing bad debt.

Integration with Other Modules:
Collaborating with other SAP modules such as Sales and Distribution (SD), Finance (FI), and Controlling (CO) for seamless order-to-cash processes.
Ensuring data consistency and accuracy across modules by maintaining integration points.

Compliance and Audit:
Ensuring compliance with accounting standards, company policies, and regulatory requirements related to accounts receivable and credit management.
Supporting internal and external audits by providing relevant documentation and information.

Continuous Improvement:
Identifying opportunities for process improvement and automation in debtor-related activities.
Participating in SAP system enhancements and upgrades to improve efficiency.

Qualifications

• Minimum Grade 12 or equivalent

A bookkeeping/accounting qualification will be of advantage
SAP knowledge will be a strong advantage

• Strong understanding of the debtors function
• Excellent reconciliation skills for complex accounts
• Must be able to communicate well
• Must be highly organized and able to plan him/herself
• Computer literate with advanced MS Excel working knowledge
• Strong interpersonal and communication skills
• Highly administrative and debtor focused
• Structured and organised approach
• Self reliant, flexible, energetic, confident
• Strong resistance to pressure

The successful candidate must be willing and able to work on alternative Saturdays and NOT be a "clock-watcher"!

The recruiting process will include Credit and criminal checking and psychometric assessment.
By sending your CV along with other additional documents, you give consent to the agency to process and retain your personal information for the current opportunity, as well as for the future opportunities.
Please note that when applying for any position, reference checks will be completed and personal information, as defined in the Protection of Personal Information Act of 2013, will be processed.
In applying for this position, applicants will be deemed to have consented to such processing

Desired Skills:

• SAGE
• Manufacturing
• Debtors reconciliations
• debtors collection

Desired Work Experience:

• 5 to 10 years

Employer & Job Benefits:

• company contribution to provident fund
• profit share
• medical insurance