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Ability Recruitment Group (Pty) Ltd

Debtors & Leasing Administrator - Cpt

Ability Recruitment Group (Pty) Ltd

  • R15,000 - R18,000 per month
  • Permanent Intermediate position
  • Cape Town
  • Posted 19 Apr 2025 by Ability Recruitment Group (Pty) Ltd
  • Expires in 6 days
  • Job 2605073 - Ref JHB003383

About the position

We are seeking a Debtors and Leasing Administrator based in Cape Town. The main purpose of this position is to ensure that all tenant documentation is completed accurately and uploaded onto the financial and tenant systems. The role involves checking that all leases are captured correctly, along with the proper invoicing. Additionally, the candidate will be responsible for reviewing rental payments to ensure that the debtors' aging is kept to a minimum.
REQUIREMENTS:

  • Matric
  • MDA experience essential 
  • previous property experience with leasing and debt collection.

DUTIES
Lease Administration:

  • To ensure that all tenant documentation regarding the leasing of a student room is filed correctly and uploaded to the financial or tenant system
  • Check that all leases are captured correctly and required information is added, together with the correct invoicing.
  • To capture all leases on the accounting system in place, that presently being MDA, accurately with all relevant information
  • To prepare a monthly leasing schedule on the last day of every month that is verified against actual occupancy, the bio-metric access system and the purchases of pre-paid electricity;
  • To run a monthly rent roll by the 21st of each month setting out all billing information and to ensure the accuracy thereof;
  • To print/email rental statements to tenants by the 21st of every month
  • To upload receipts onto the accounting system and to correctly allocate such receipts to the correct tenant;
  • To continually check of rental payments to ensure that the debtors ageing is kept to a minimum. It should be noted that all rentals should be paid by the 7th of the month and that arrear rentals cannot be tolerated. A debtors age analysis must be forwarded to your superior on the 8th, 16th, 24th and 31st of every month;
  • To assist and answer queries relating to the following to ensure optimal customer service: Rent, WiFi, Electricity, Maintenance And any other matters that may arise from time to time.
  • To ensure that the House Rules are enforced and to assist with any disciplinary procedures with tenants that may arise from time to time;
  • To issue Vacate Notes to tenants when they wish to exit the building with bags, ensuring that the rent is up to date;

Desired Skills:

  • MDA
  • Collection
  • leasing admin
  • debtors admin

Ability Recruitment Group (Pty) Ltd

About the agency

Our Services From our offices in Johannesburg we provide hiring solutions for permanent, temporary and executive staffing. Our quest is that perfect balance of talent, personality, culture, and ambition for both employers and the professional talent that rely on our resources, perception, and expertise to achieve their goals. Our Core Principles and Ethics Our core principles and ethics define who we are and how we conduct ourselves personally and professionally. These values represent our philosophy and distinguish us from other staffing organizations. Diversity is our strength; teamwork is our foundation for success, and our ethics promote an environment of integrity and pride. From our CEO to the newest members of our staff, we achieve positive, tangible results through mutual respect, shared responsibilities, and initiative. The foundation of our success is predicated on finding, engaging, developing, and retaining the very best people, and this is exemplified and reinforced in our relationships with every employee, candidate, and client. We represent our clients, candidates, and ourselves fairly, openly, and honestly, for it is only when these values are upheld that lasting personal and professional relationships are created, flourish, and endure. We are committed to professionalism and are members of the Association of Personnel Service Organization of South Africa (APSO).

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