Creditors Clerk

About the position

Our client is seeking an experienced and detail-oriented Creditor Clerk to join their finance team in Bellville. The successful candidate will be responsible for the full accounts payable function, ensuring accurate processing of supplier invoices, reconciliations, payments, and related administrative duties. This position requires a highly organized individual with strong numerical skills, excellent attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

• Accounts Payable Administration
• Process supplier invoices accurately and timeously.
• Match invoices to supporting documentation and supplier statements.
• Reconcile creditor accounts and investigate discrepancies.
• Assist with the preparation and processing of supplier payments.
• Ensure payments are made within agreed payment terms.
• Maintain accurate supplier records and filing systems.
• Liaise with suppliers and internal departments regarding account queries.
• Purchase Order Administration
• Generate and process purchase orders.
• Follow up on outstanding orders and invoices.
• Match purchase orders to supplier invoices.
• Ensure purchase orders are approved and processed correctly.
• Communicate with suppliers regarding orders and deliveries.
• Cash and Expense Administration
• Process petty cash transactions and company card expenses.
• Reconcile monthly transactions against supporting documentation.
• Ensure accurate capturing and allocation of expenses.
• Supplier Administration
• Maintain supplier records and documentation.
• Monitor outstanding invoices and payment due dates.
• Assist with supplier account management and reporting.
• General Administration
• Assist with month-end procedures and reporting.
• Provide administrative support to the Finance and Administration departments.
• Maintain accurate records, procedures, and filing systems.
• Assist with additional administrative duties as required.

Minimum Requirements

• Grade 12 (Matric) with Mathematics and/or Accounting.
• A Diploma or Degree in Finance, Accounting, or Bookkeeping will be advantageous.
• Minimum of 3 to 5 years' experience in a Creditors Clerk or Accounts Payable role.
• Proven experience with supplier reconciliations and payment processing.
• Sage Pastel experience will be advantageous.
• Strong proficiency in Microsoft Office, particularly Excel and Outlook.
• Excellent numerical and analytical skills.
• Strong attention to detail and accuracy.
• Good planning, organizational, and time-management skills.
• Ability to prioritize tasks and meet deadlines.
• Strong communication skills in both English and Afrikaans.
• Ability to work independently and within a team environment.
• Reliable and responsible
• Professional with a high level of integrity
• Strong attention to detail
• Proactive and solution-driven
• Well-organized and deadline-focused
• Positive attitude and willingness to support the team
• Own reliable transport preferred.
• Immediate availability will be advantageous.

Desired Skills:

• Creditors
• Accounts Payable
• Sage Pastel