Creditors Clerk

About the position

Our client, a leading Chemical Manufacturing company based in Durban, is looking to fill the position of Creditors Clerk.

Key Responsibilities:
Invoices:

• Stamp date when received
• Check that each invoice has a signed delivery note
• Check the necessary approvals
• Attach the purchase orders
• Check if stock item and check and attach the correct GRV
• Attach all the documents and send them through to the relevant mangers for approval
• The above process takes a up to a week to complete and happens on a monthly basis
• Fixed Costs signed off by relevant managers within one week
• Stock signed off by Procurement & Logistics Executive within one week

Discrepancies:

• Follow up on all price & quantity queries
• Credits- follow up on old credits with suppliers
• PODs- contact the supplier and the person who received the delivery to request the documents and the delay
• The above process must be resolved within one month

Reconciliations:

• Capture invoices on the computerised creditors system within three days. COD and once-off payments to be captured and paid within the month of them being received
• Check creditors statements for any missing documents, request them, go through the matching process and get them authorised within three days
• Do a recon to balance amount on SAGE and the age analysis against the statement
• Contact supplier for any queries on statements before the 25th of the month
• Create payment docs on sage and the load payments on standard bank two days before payment is due

Accruals:

• Call suppliers to get the statements and invoices - Fixed costs
• Check GL codes on system and allocate the to the invoices
• Call suppliers to get the statements and invoices , get the allocation from Hod ,process the invoices , if unable to process on system, then compile a spreadsheet with figures in order to meet deadline - Transport within two days
• Compile a spreadsheet with these figures

Filing:

• File all documents upon completion for COD payments and by the 3rd day of the new month for month end payments

Stock Counts:

• Perform the duty of auditor at quarterly stock counts

Qualifications and Experience:

• Grade 12 Senior Certificate
• Minimum of 2 years' experience in a similar position

If you are interested in applying for this role, please send a detailed copy of your CV to [Email Address Removed]
If you have not been contacted within two (2) weeks, please consider your application as unsuccessful.

Desired Skills:

• Creditors Clerk