Creditors Clerk

About the position

PURPOSE

To ensure that all invoices incurred are captured timeously on the GP accounting system and that monthly reconciliation of supplier's accounts are processed.

KEY RESULTS

• Ensure that all Tax invoices contain all the necessary information to comply with the Value Added Tax (VAT) Act.
• Authenticate the invoices received from suppliers and ensure all information is accurate
• Ensure that all Cash transactions have been authorised.
• Timeous resolution & follow up on all Accounts Payable (AP") queries of all stakeholders.
• Accurate loading of suppliers banking details on banking platform currently ABSA.
• Provide supporting documentations for external, internal and procurement audits.
• Accurate reconciliation of all suppliers and resolution of outstanding transactions.
• Forward remittance advices and proof of payment to suppliers after completion of payments.
• Filing of all AP Documents after payments according to the agreed filing procedures.
• Ensure that all the purchase requisitions (RPO) are converted to purchase orders ("PO) within 24 hours and change the dummy suppliers on the RPO (Travel).
• Process all AP transactions (Invoices, credit notes and adjustments) with corresponding documents.
• Ensure that invoices are approved in accordance with the levels of authority before posting on financial accounting system currently Great Plains ("GP").
• Ensure that suppliers are paid on agreed payment terms and no unpaid invoices older than 60 days.
• Preparing of monthly report for supplier cash requirements.
• Monthly reporting on creditors ageing analysis, commenting on all items over 60 days.
• Monthly reporting and following up on all open purchase requisitions and purchase orders.
• Accurate loading of all accounts payable supplier's payments on both GP and ABSA banking platform.
• Provide report on an annual basis of supplier database.

CRITICAL COMPETENCIES

• Customer service orientation
• Computer Literacy (Intermediate Excel and Accounting Packages)
• Accuracy and attention to detail
• Understanding of basic accounting principles
• Time management
• Organizational skills
• Problem Solving Skills
• Accounts payable process

EXPERIENCE & EXPERTISE

• 3-year diploma or degree qualification in finance or accounting is essential.
• Minimum 3 years' creditors experience with complex and big accounts is essential.

Desired Skills:

• Accounts payable process
• Computer Literacy (Intermediate Excel and Accounting Packages)