Creditor's Controller

About the position

Job Purpose:

Responsible for all Accounts Payable activities including but not limited to:

• Control the end?to?end accounts payable function
• Ensure accurate, timely processing and payment of local and foreign supplier invoices, company credit cards and travel expenses.
• Maintain accurate reconciliation of creditor accounts to supplier statements
• Ensure all creditor transactions are properly documented, authorised and compliant with company policies
• Support cash?flow management through accurate creditor balances and reporting
• Ensure expenses and accruals are recorded in the correct accounting period
• Contribute to accurate month?end financial reporting

Core Technical Delivery

• Ensure that the required documentation has been received for processing purposes
• Verify prices and services to the purchase orders and ensure that all purchase orders are signed of as for approval
• Query variances with suppliers or company representor
• Ensure that documents are processed daily
• Contact suppliers for invoices not received
• Raise expense accruals for invoices not received to ensure no understatement of expenses
• Ensure that paperwork is approved in line with the delegation of authority before processing
• Prepare accurate individual creditor’s reconciliations from creditor’s statements
• Review creditor’s reconciliations against creditors Age Analysis and resolve all outstanding items on the age analysis
• Investigate and resolve all outstanding items on the creditor’s reconciliations on a monthly basis – 30 days
• Prepare and submit documentation as follow: Creditor’s Reconciliations, Creditor’s Statement, Invoices to the AP & AR Supervisor for approval of payment
• Ensure that suppliers are paid on the last working day of month.
• Ensure that all foreign vendors are paid within SARB regulations
• Submit EOI’s to Bank when documentation is available.
• Prepare and update a schedule of foreign payments.
• Filing of all documents on a monthly basis as per the agreed standard
• Assist the AP & AR Supervisor with ad-hoc tasks as per deadlines and work scope given.
• Ensure that bank account is processed daily 
• Prepare bank reconciliation and submit for approval weekly
• Ensure that there are no outstanding or un-reconciling items on the bank reconciliation at month end
• All balance sheet GL accounts relating to Acocunts Payable reconciled and substantiated with supporting documentation
• Accurate journals done on a monthly basis
• Reconcile travel accounts to AMEX card and Travel IT report and capture relevant transactions in SAP.
• Reconcile purchasing cards to the bank and capture relevant transactions in SAP.

Technical Competencies required to perform this aspect of the role:

• Intermediate proficiency in SAP.
• Intermediate proficiency in MS Office and SharePoint.
• Excellent understanding and working knowledge of creditors function and systems.
• Financial acumen.
• Statistical Trending & Data Analysis
• Attention to detail

Quality Management

• Building own, team and site’s GMP Knowledge and Compliance
• Participate in building quality objectives and provide ongoing metrics that directly support the achievement of such objectives.
• Participate in building a sustainable Quality Culture on site and proactive mitigate risks that may negatively impact quality or escalate these appropriately.
• Establish and maintain a state of control related to quality management within the department
• Ensuring that the department is audit ready through closing out audit findings timeously
• Ensure Deviations, Change Controls, CAPAs are handled effectively
• Advocate continuous improvement within own department as well as cross functionally

Technical Competencies required to perform this aspect of the role:

• cGMP vaccine manufacturing- quality and regulatory compliance knowledge, i.e. MCC and WHO
• Total Quality Management & Quality Management Systems
• Data development, trending & reporting
• Coaching & mentoring peers

Required: 

• At least 2 years’ experience in creditors function
• Computer literacy
• Previous experience SAP (Non negotiable) 
• Strong reconciliation skills.
• Banking and accounts administration experience.

Preferred:

• Working knowledge of SARS related legislation
• Experience in having faced successfully completed financial audits 

 

Desired Skills:

• Bank Reconciliations
• General Ledger
• Invoices
• Reconciliations