About the position
Introduction
Mintek has an exciting career opportunity for a Contract Specialist. The successful candidate will be responsible for preparing, examining, analyzing, negotiating, and revising contracts that involve the purchase of goods or services such as equipment, materials, supplies, products or professional services. Developing a standardized contracting approach for Mintek's Supply Chain Management and reviewing contracts relating to Mintek's Supply Chain Management while the risk is minimised. Mintek invites all suitably qualified candidates to apply.
Duties & Responsibilities
Contracts Management:
• Plan, articulate and formulate Mintek's contract management strategy applicable to the management of its portfolio of strategic contracts.
• Develop and implement procedures for contract management and administration in compliance with company policy and best practice.
• Be an expert on all matters of good contract management and governance within Mintek
• Custodian of all Mintek contracts that involve the purchase of good and services
• Drafting and revision of contracts/SLAs that involve the purchase of goods and services
• Identify commercial risk factors at the time of contracting / contract amendment and provide the required escape clauses, checking the financial risk in terms of the pricing and terms of price adjustments (i.e. frequency of adjustment and applicable escalation formulae).
• Negotiate prices, terms and conditions with suppliers and ensure that negotiations are properly contracted, documented and filed.
• Implement commodity contracts and conduct annual pricing negotiations within the mandated escalation.
• Serve as the point of contact for customers on contractual matters.
• Compile and maintain an electronic contract register.
• Monitor contract expiry and establish new contracts before expiry.
• Prepare contract change notices, variation memos, addendums etc.
• Maintain contractual records and documentation such as receipt and control of all contract correspondence, customer contact information sheets, contractual changes, status reports and other documents.
• Ensure that signed contracts are communicated to all relevant parties to provide contract visibility and awareness.
• Monitor and evaluate contract performance.
• Monitor and report on contract spend.
• Ensure contract close-out, extension or renewal.
• Maintain an audit file for each contract which will include original contract, all correspondence, changes/deviations, amendments etc.
• Prepare contract briefs and revisions summarizing contractual requirements and budgets.
• Conduct training on contract management to Supply Chain Management stakeholders and end-users as required.
• Prepare and disseminate information to appropriate employees regarding contract status.
• Engage business units on contract requirements
• Oversee activities of the Vendor Administrator.
Reporting:
• Compile the following monthly and quarterly management reports:
• Violations i.e. spend outside contracts, contract utilization, contracts which are about to expire i.e. 3 months & 6 months.
• Contracts Register
• Contract Variations and Expansions
• Contract Performance Evaluations
• Ad-hoc reports as requested by Head SCM and Executive Manager.
Continuous Improvement:
• Participate in continuous professional development interventions to keep up with new technologies, contracting best practices and procedures
• Proactively support and initiate transformational initiatives to build procurement organisational capabilities and improve procurement efficiency
• Assist in scoping project plans related to identified SCM interventions.
Desired Experience & Qualification
QUALIFICATION AND EXPERIENCE:
( Advantageous) LLB.
LEGAL:
BEHAVIOURAL COMPETENCIES:
