About the position
My client (International Trader and FMCG) based in Woodmead, Johannesburg, is seeking a Contracts Execution Administrator.
JOB PURPOSE:
To conduct administrative tasks towards execution of all crush and oilseed purchase and sales contracts in order to ensure efficient flow of products, effective contracts execution, maintain customer satisfaction, sound stakeholder relations and document control.
KEY RESPONSIBILITY AREAS:
Execution of Sales Contracts/Orders
- Track sales confirmations and ensure execution within contract delivery periods
- Obtain quotations from transporters and arrange transport where necessary
- Send notices to customer with details of dispatches
- Ensure goods are made available to the customer for upliftment for "Free Carrier" (FCA) sales
- Ensure goods are uplifted and delivered within customers' indicated timeframes and hold all logistics partners accountable for upliftment and deliveries in time for "Delivered at Place" (DAP) sales,
- Liaise with crush planning constantly to ensure stock is available and released on time from the plant.
- Monitor contract delivery periods and send contract status and open order reports on a regular basis the Traders.
Logistics Coordination of all Crush Related Products
- Plan, execute and administrate all contracts and physical stock pertaining to incoming and outgoing bulk soybean, soybean meal, crude degummed soybean oil/crude sunflower oil and soybean hulls/sunflower husks related to all crush activities
- Monitor crush plans, supply agreements and current contracts for all products (in- and outbound).
- Monitor balances on site/third party storage in accordance with the crush plan, contracts balances and factory constraints.
- Plan all in- and outbound deliveries and receipts.
- Coordinate and proactively monitor all vehicles on site/in truck park/on route and communicate with relevant stakeholders.
- Ensure that all in- and outbound vehicles are booked and permit numbers are generated.
- Address all loading/offloading issues and/or refer relevant issues to appropriate stakeholders for resolution.
- Reconcile all contracts with suppliers/customers and administration team on a regular basis.
- Create booking notes for outbound sales.
- Manage stakeholder relations in an ethical and professional manner.
Filing & Record-keeping
- Capture data and maintain an updated spreadsheet of all activities conducted.
- Maintain a dashboard that enables pro-active tracking and monitoring.
- Maintain up to date and complete hard copy, and soft copy files.
- Save all schedules and correspondence on SharePoint to ensure accessibility to all team members.
- File all contracts and keep record of PO/contract on SharePoint.
- Update and report on all movement sheets.
QUALIFICATIONS
Qualifications
- Diploma in International Trade/ Logistics / Supply Chain (NQF6/10)
- Competence Certificate in INCO Terms is advantageous
Experience
- 3 Years' experience in contract execution
- Logistics experience is advantageous
- Working experience in SAP utilization
Skills
- Proficiency in SAP and advanced proficiency in MS Excel
- Numerical and analytical skills
- Planning and organising
- Monitoring & tracking
- Able to work under pressure and meet strict deadlines
- Excellent verbal and written communication skills
- Interpersonal skills
- Logical reasoning and problem-solving skills
- Collaboration
Remuneration:
- Market related
- Benefits: Provident fund, pension fund, medical aid and company phone
POPI Act:
- In line with the Protection of Personal Information Act, 4 of 2013 (POPIA), all personal information submitted in your application will be treated as confidential and used solely for recruitment purposes
- By applying for this position, you consent to the processing and storing of your personal information for the purposes of assessing your suitability for employment
- Should your application be unsuccessful, your personal information will be securely stored for a limited period and then destroyed in accordance with our data retention policy
Preference will be given to South African Citizens from designated groups
Desired Skills:
- Contracts
- Execution
- Administrator
