Contracts Co-ordinator

About the position

We are looking for a Contracts Co-ordinator to join our Client's team at their branch in the North West.

The ideal candidate will have at least 4 years' experience in the Mining sector.

As a Contracts Co-ordinator, you will be responsible for contract management, procurement, and supplier management.

PURPOSE OF THE JOB:
This role is to coordinate and administer the company's group’s site-specific procurement contracts to improve contract coverage and automation, whilst maximising value creation through the realisation of commercial savings for the organisation.

This includes:

• Proactively managing the contract lifecycle milestones for a portfolio of site-specific contracts
• Managing suppliers’ compliance to contractual terms and conditions
• Ensuring successful implementation of all contracts at site, through liaison with all stakeholders

JOB RESPONSIBILITIES:

• Managing site contracts in conjunction with all relevant stakeholdersIn conjunction with internal stakeholders, ensuring that organisational governance requirements are met in drafted contract
• Negotiating, concluding, and administering contracts throughout their lifecycle
• Evaluating contractual terms and condition and providing recommendations to the team
• Proactively managing contract lifecycle milestones for site specific contracts
• Evaluating contract stipulations and providing recommendations
• Communicating and ensuring adherence to contractual rights and obligations
• Recording and monitoring contract compliance and renewal applications
• Investigating the need for contract extensions and implement accordingly
• Manage the termination of contractual relationship upon contract expiration or completion if required
• Obtaining approval for relevant contracts documentation in line with the group’s governance requirements and Delegation of Authority as defined in the company’s approval framework
• Safekeeping and retention of contractual documentation in accordance with the group’s standards procedures and policies
• Managing the end-to-end contract management process
• Developing and implementing contract coverage and automation project plans
• Developing, socialising, and implementing contracting strategies for site specific contracts
• Communicating and ensuring adherence to contractual rights andobligations by all parties
• Contributing to supplier development through implementation of ESD strategies
• Identifying opportunities for cost savings through negotiated volumediscounts; and product substitution, where possible
• Actively participating in organisation planning as it relates to site procurement activities

KEY PERFORMANCE AREAS:

Contract Management

• Execution and implementation of contracts at site
• Coordination of contract life-cycle administration processes
• Contracts compliance monitoring
• Coordination contracts spend optimisation and automation processes
• Ensuring compliance to the group’s contract management policies and procedures

Relationship Management

• Actively managing supplier performance through KPIs that are specified in the contractual agreement
• Managing internal and external stakeholders’ relations
• Provision of the guidelines by which the team engages suppliers
• Conflict management

MINIMUM QUALIFICATIONS:

• Relevant bachelor’s degree (Procurement Management/Logistics/Supply chain/Stores Management)
• At least 4 years of relevant experience in areas of sourcing, contract lifecycle management, procurement, commodity management and supplier relationship management

EXPERIENCE & COMPETENCIES:

• Experience in market and commodity research and techniques and a general understanding of contracts
• Experience with driving value creation and category management savings
• Experience with relevant software: SAP, MS suite and database management
• Experience with using source to pay technology digital tools is preferred
• Mining industry experience is preferred and will be an advantage

Desired Skills:

• Procurement
• Contract management
• Supplier development
• Commodity research
• Conflict management
• Relationship management