Contracts Administrator

About the position

We are looking for a Contracts Administrator to join our Client's team at their branch in the North West.

The ideal candidate will have 2-4 years of experience in the Mining sector.
As a Contracts Administrator, you will be responsible for contract administration, procurement, and database management. This role reports to the Contract Buyer and requires a solid understanding of business administration and management.

PURPOSE OF THE JOB:
To support the contract management team in the administration of contracts in alignment to the company's policies and procedures.

This includes ensuring that:

• The company's contracts are administered in line with their stipulated terms and conditions
• Contracts amendments are accurately and timeously effected in SAP
• Monitoring contract extensions and terminations to ensure that contracts documentation is administered and accurately maintained   
• Assist the Contract Buyers with any contract administration requirements 
• Contracts amendments are communicated to all stakeholders

JOB RESPONSIBILITIES:

• Communicating contract amendments to internal and external stakeholders
• Administrating contracts throughout the contract lifecycle
• Proactive monitoring of contract lifecycle milestones for site specific contracts
• Tracking and monitoring contract compliance and modification applications
• Monitoring the contract extensions and terminate contractual relationships upon completion if required
• Safe keeping and retention of contractual documentation in accordance with Group standards and policies
• Supporting the management in the of end-to-end contract administration process
• Monitoring and administering all contractual correspondences, notices, claims, variations, and follow-ups

KEY PERFORMANCE AREAS:

Administration

• Assisting the Contract Buyer on site with administration related to the management of contracts
• Maintaining contractual documentation to ensure an audit trail and keep procurement contracts files up to date
• Interface with other procurements team members to resolve contract administration related queries

End User Communication

• Assisting end users in linking their purchase requisitions to contracts in SAP
• Responding to End User questions and resolve queries relating to the administration of contracts
• Explaining the company's procurement policies and procedures relating to contract life-cycle administration to End Users

MINIMUM QUALIFICATIONS:

• Diploma or relevant certification in business administration, logistics, or a related field

EXPERIENCE & COMPETENCIES:

• Minimum of two years’ experience in contract administration
• Experience with relevant software: SAP; MS suite and database management
• Mining industry experience is preferred and will be an advantage

Desired Skills:

• Contract administration
• Procurement
• Mining industry experience
• Database management