Contractor Management & Compliance Coordinator
R25,000/month (Negotiable based on experience)
Are you an organisational wizard with a passion for structure, detail, and efficiency? Were on the lookout for a Contractor Management & Compliance Coordinator to support and streamline our growing contractor network.
This role is perfect for someone who thrives in a fast-paced environment, takes initiative, and enjoys juggling multiple tasks from compliance tracking to coordinating travel, and managing databases to contractor onboarding.
What You'll Be Doing
Contractor Management
- Provide day-to-day support to current contractors
- Ensure documentation is accurate and up to date
- Manage contractors through the workflow post-compliance
- Track contractor start/return dates and check in on start days
- Coordinate travel and accommodation (flights, hotels, etc.)
- Collect/manage all relevant travel documents
- Handle contractor terminations and closeouts on CRM and Timesheet Portal
- Update contractor end dates, availability, and onboarding details
- Issue contracts and monitor sign-off status
- Organise uniforms and merchandise (PFR gear)
- Send termination notices on client request
- Continuously improve internal contractor processes
Compliance & Documentation
- Clean CRM data (country codes, skills, unsubscribed lists, availability)
- Attach and apply contracts via Legalesign
- Prepare amendment letters and payment method updates
- Keep client portfolios and crib sheets current
- Ensure Timesheet Portal info is accurate
- Identify and recommend process efficiencies
Timesheet & Finance Management
- Oversee weekly/monthly timesheet administration
- Chase unsubmitted timesheets and resolve payment queries
- Confirm invoicing requirements and share travel receipts with finance
System & Database Maintenance
- Update CRM candidate records and create accurate job entries
- Maintain tracking tools (whiteboards, Smartsheets, placement sheets)
- Keep returner/payroller details current
Inbox & Communication Management
- Regularly clear and respond to the shared Aero inbox
- Send acceptance and onboarding emails
- Issue timesheet guides and update email templates as needed
What Were Looking For
- Previous experience in administration, compliance, or contractor management
- Strong organisational and time-management skills
- Meticulous attention to detail and data accuracy
- Comfortable using CRM systems and handling high volumes of information
- Excellent communication skillswritten and verbal (phone calls included!)
- A proactive mindset with a solutions-first attitude
- Ability to multitask and prioritise under pressure
