About the position
JOB DESCRIPTION: CONTRACT MANAGER
Company:
Unit: Operations and Maintenance
Country: South Africa
Main activities
- Coordination, administration and monitoring of the procurement process, in according with Procurement and the units involved, supporting the O&M managers in managing O&M Procurement Plan and its revisions.
- interface with Procurement to analyze the requirement and the respect of Procurement Plan schedule and present new needs. When necessary will provide guidance regarding non-compliance or contractual discrepancies recorded during development of the supply.
- Managing and administration of the contract's application in the SPVs, ensuring the properly execution of the contract according its clauses conditions and characteristics, and set monthly coordination meetings and provide support to organization in any interpretation of the contracts.
- Apply the institutional contract policies in every process of the contract managing and administration
- Review the adequacy of contracts, contracts management processes and contracting strategies with a view to continually improve contracts management process and strategy
The Contract Manager will be involved in managing and administration of O&M contracts by carrying out the following activities:
- guarantee a detailed knowledge of the contract
- provide an interface with suppliers for planning aspects related to the supplies/service
- ensure the planning and execution of the activities and related feedback of results to the O&M teams.
- management of formal communications to suppliers/service providers relevant to specific projects to be sent by O&M managers, formal communications relevant to multiple projects (i.e. communications to be sent to service providers/contractors/equipment suppliers working on more contemporaneous projects at same time) to be sent by Contract Manager
- support the O&M managers in the examination of contract documents for the project
- analyze the progress status of orders and timely demand actions needed from suppliers/contractors,
- follows the progress of the supplies, transferring main data to allow monitoring of the activity's progress
- checks the contract accounting progress, verifying the status of invoicing process and the actual costs of contracts, in accordance with AFC operational controls
- drafts the draw down orders, in accordance with manager's indications on the supply and delivery/service requirements.
- supports the O&M managers for the collection and preparation of contractual documentation relating to contractual amendments
- upload the purchase requests for all kind of contracts directly related to the plants
- update the SAP system to allow monitoring of the contract
- upload the draw down orders through the SAP system
- monitors the invoicing process eventually interfacing with AFC in case of discrepancies between accounted invoices (both services and materials) and actual activities to be accounted
- Maintain updated the contract management document system (Change Order Request LOG, Project Correspondence LOG, meeting logs etc.)
- Initiate and manage the timely renewal of contracts in line with procurement policies
- Issue payment reports for internal use and to control contracts status
- When requested act as buyer to perform delegated purchases.
- Provide guidance to the O&M department on the application of contracts
- Evaluate and record contractor/supplier/service provider performance throughout contract period
Skills
- Experience using SAP MM
- Proficiency with computers and internet
- Knowledge of various MS Windows applications (Excel, Access, Word, PowerPoint)
- Good presentation and report writing skills
Ability
- Strong relationship building and team working skills.
- Proactive management of contracts
Experience
- At least 3 years' experience contracts management or project administration experience is preferred
- Solid contract administration skills
Education
- University Degree or equivalent in contract management, law or engineering
Language
- English (speak, read, write)
Notes
Domestic and international travel required
Desired Skills:
- SAP MM
- Microsoft Suite
- stakeholder engagement and relationship management
- O&M support
- Project Administration
Desired Qualification Level:
