Compliance Officer Portfolio

About the position

PURPOSE OF JOB
To engage in the planning, management and monitoring of:

• Tenants: Extended FICA as required by FICA Amendment Act where we are accountable to strengthen our Client Due Diligence measures for our tenants in portfolio.
• Buildings under management: OHS & Insurance risk on Portfolio. OHS & Insurance Risk inspections result in findings and management interventions. These findings need are loaded on running sheet in Mybuildings and tracked and followed up independently on Mybuildings. Same applies to Insurance risks
• Administration of The company OHS requirements. This position will be tasked to maintain a comprehensive OHS file for each The company regional office with the relevant documentation, training registers and incident management.

KPI

• Extended FICA on tenants in consultation with Leasing Hub
• World checks to be performed and tracked
• Escalation to Risk and Compliance Region Heads & Property Managers
• Proficient on TPN and similar
• Reporting of findings
• Manage the annual OHS timetable of annual audits on managed portfolio
• Review of findings, identification of key elements
• Reporting on property and portfolio risk scoring
• Tracking and reporting of findings on Insurance and OHS
• Follow up and report on completion of risk
• Administration of all company health and safety policies and objectives and be familiar with the applicable laws and regulations.
• To support and coach the staff with the latest health and safety legislation and regulations and increase H&S awareness at all levels within the Company.
• To act as a liaison with all government related bodies and regulating agencies.
• Arrange regular meetings with Health and Safety representatives in all regions. Ensure policies are adhered to. Ensure training is adequate and up to date.
• Give monthly reports on incidents, near misses, injuries, and corrective actions taken to avoid the same incident to occur in future.
• Perform SHE internal compliance audits. Review and document non- conformances.
• To assist in investigation and report on all person injuries and critical incidents occurring to staff, contractors, visitors, identify route course and corrective actions where necessary.
• Ensure incident corrective actions are followed up on and completed
• Review safety obligations of the clients, contractors and ensure they are carried out as per the terms of the agreement,
• Ensure new employees are inducted on health and safety regulations.
• Ensure safety boards with postings including but not limited to: Health and safety policy, inspection and audit results, project hazard assessment, location of first aid, etc. are maintained
• Communicate, coach, and assist the field staff to ensure all safety expectations are understood and met.
• To assist with emergency preparedness and communicate any emergencies which can occur, e.g. fire, contact the necessary emergency organisations immediately
• Perform internal audits and ensure compliance with the documented processes
• Take responsibility for the development, co-ordination, management of processes and implementation of one or more specific areas of the quality assurance system.
• To manage a range of quality assurance procedures and provide advice and guidance to staff concerning quality assurance systems and their implementation.
• Able to attend to after-hours queries or matters
• And any other reasonable requirements and instructions which might be requested or given by senior management.

SKILLS AND COMPETENCIES ESSENTIAL TO THE POSITION
Business

• Complete self-motivation and self-starting capabilities.
• Exceptional business and people skills.
• Strong team abilities.
• Total reliability.
• Time management.
• The highest level of client and business confidentiality always.
• Ability to ensure that the standards, disciplines and procedures of the company are strictly maintained.
• Results focused.
• Ability to lead people and a level of business maturity commensurate with that of a professional person.

Human Capital

• Transparent honesty.
• Positive Attitude and highly motivated
• Lead by example.
• Assertive and effective communication.
• Sensitive to client and staff requirements and problems.
• Ability to create a professional office environment
• Organization and planning skills.

QUALIFICATIONS AND EXPERIENCE
Qualifications

• Grade 12 (Matric), Bachelor's Degree or Diploma in Safety Management and SAMTRAC certificate an advantage

Experience

• Minimum of 3 - 5 years relevant experience (in a corporate environment advantageous) in Occupational Health, Safety and Environment
• To perform this job successfully, an individual should have extensive knowledge of Computer Skills: Microsoft Word; Excel, strong proficiency in relevant computer packages (MS Office) and software packages

Desired Skills:

• Word
• Excel

Desired Work Experience:

• 2 to 5 years

Desired Qualification Level:

• Degree