About the position
Provide coordination and execution of activities pertaining to compliance in matters relating to health, safety, quality, environment and regulatory provisions through technical consultation, training, investigation, inspections and audits to ensure compliance with guidelines set forth through legislation, company policy as well as client requirements. The primary function for the role is to assist the team in meeting compliance responsibilities, to prevent and reduce accidents and to identify and eliminate any dangerous conditions. The role is expected to liaise with and obtain participation and compliance with company employees, the client, tenants, vendors, tenant’s vendors, government authorities and auditors. The main focus will be in relation to compliance with the OHS Act, its associated Regulations along with compliance to the National Building Regulations (SANS 10400), National Building Regulations and Building Standards Act (as Amended), Foodstuffs, Cosmetics and Disinfectants Act (as Amended), Applicable Local Government By-laws pertaining to Fire Safety, Various SANS Standards in relation to Machinery, Lifts, Escalators and Fire Safety Systems, Company Policy as well as Policies of the Client. The successful candidate will be the custodian of all internal or externally generated records to substantiate compliance with which ever legislation is listed above. Such records will be maintained and stored in a Central Repository. Tracking and compliance registers shall also be maintained for reporting purposes. Any non-compliance findings identified by any auditor shall have Corrective Actions developed and coordination activities undertaken to ensure the prompt closure of such findings.
REQUIREMENTS:
- Grade 12
- Graduate qualification in Health and Safety Management or a related field (NQF 5 – 7)
- 2 Years post study experience as an H&S Officer
- Previous experience in reviewing and approving Vendor Health and Safety Files.
- Internal Audits
- ISO 45001 (Health and Safety Management Systems)
- Retail industry experience
- Leasing operations
DUTIES:
Compliance:
- Provide guidance on the identification and reporting of applicable legal appointments
- Provide guidance on the establishment and Chairing of a functioning H&S committees as appropriate
- Provide guidance on the establishment and maintenance of suitable emergency preparedness team
- Implement the established group procedures throughout your areas of responsibilities
- Conduct inspections and report on deviations to developed specific work instructions and safe work procedures as appropriate
- Participate and assist facilities management in developing site-specific baseline and task-based risk assessments
- Ensure the proper reporting, investigation and documentation of all SHEQ incidents; within the prescribed period, including unsafe acts/conditions, near miss, first aid, minor injuries, recordable, lost time, fatalities, environmental incidents and property damage.
- Determine and advice facilities managers of all legally required surveys and assessments including but not limited to hazardous chemical substances, illumination, noise, asbestos, air quality, emissions, effluent monitoring etc.
- Report on the carrying out of appropriate inspections and testing at appropriate intervals including but not limited to fire equipment, alarms, lifts and passenger conveyors, lifting equipment, vehicles, electrical installations and emergency escape doors.
- Conduct tenant inspections
- Conduct Vendor H&S File Reviews
High risk activities:
- Provide guidance and assistance on specific controls such as permits for all activities classified as high risk through site specific risk assessments e.g.
- Work at heights
- Electrical work
- Confined space work
- Hot works
- Excavations
- Conduct ad-hoc inspections in order to verify compliance to mitigations contain in issued permits.
Training:
- Maintain a register of legal appointments and training
- Reporting on the status of training requirements in your areas of responsibility
- Liaise with HR on the scheduling of H&S related training as and when required.
- Conduct awareness programs including the toolbox talks as and when required.
- Ensure the execution of H&S inductions for new personnel and then every 2 years for all personnel.
Audits:
- Communicate audit scope to respective departments.
- Participate in external H&S related audits as communicated by Group and External Parties.
- Assist sites in managing the closure of identified non-conformances.
- Assist in the maintenance of the site’s Compliance Findings Register pertaining to H&S identified through audits.
Vendor Management:
- Ensure that Vendors comply to the company’s H&S requirements.
- Communicate H&S File requirements to Vendors.
- Liaise with Facilities Management on deficiencies associated with Vendor compliance.
- Facilitate the review and approval of H&S Files.
- Provide guidance to Vendors on H&S matters.
- Periodically audit Vendor activities and performance in line with health and safety requirements
- Conduct H&S inductions for Vendor employees on site.
- Take necessary action to have any unsafe acts that are being committed by Vendors stopped and rectified.
Reporting:
- Assist site to ensure proper reporting of H&S compliance on a monthly basis.
- Review entries into relevant registers to ensure quality of reported information
- Ensure that site specific reports are submitted as required.
Desired Skills:
- OHS
- compliance officer
- SANS
- SANS10400
