About the position
- Act as the Company Secretary for designated subsidiary companies, ensuring full compliance with the Companies Act, including the preparation of annual returns and MOI amendments.
- Liaise directly with the Companies and Intellectual Property Commission (CIPC) for timely and accurate submission of all required documents and filings.
- Monitor and interpret changes in corporate governance legislation (including King IV) and proactively advise on ensuring the Group's ongoing compliance.
- Identify, assess, and provide expert guidance on mitigating corporate governance risks within both internal and external environments.
- Provide comprehensive secretarial support to Board and management committees, including scheduling, agenda preparation, and distribution of meeting materials.
- Attend, accurately minute, and promptly circulate minutes of meetings for assigned committees, maintaining meticulous records.
- Develop and manage a robust Matters Arising schedule to ensure timely tracking and resolution of action items.
- Prepare and maintain attendance registers and ensure full compliance with regulatory requirements regarding director information.
- Maintain and update share registers and minute books for designated subsidiaries.
- Draft necessary resolutions for subsidiary companies, ensuring proper documentation and compliance.
- Collaborate closely with external auditors to ensure thorough and accurate reporting of Companies Act compliance for assigned subsidiaries.
- Assist in the preparation of the Integrated Annual Report (IAR), coordinating contributions and managing creative agency liaison to meet reporting deadlines.
- Support the organization and coordination of the Annual General Meeting (AGM), ensuring compliance with relevant acts and smooth execution.
- Ensure rigorous compliance with the Protection of Personal Information (POPI) Act, safeguarding sensitive personal information, particularly for directors.
- Develop, implement, and maintain an electronic system for board pack access and archiving, ensuring seamless document availability.
- Monitor, manage, and report on operational risks, identifying potential governance issues and ensuring prompt mitigation actions.
- Provide ongoing advice, awareness, and training on corporate governance matters across the Group, keeping stakeholders informed of regulatory changes.
- Assist in reviewing and updating Board and Management Committee Charters to ensure ongoing relevance and compliance with best practices.
Desired Skills:
- integrated annual returns
- CIPC
- Board packs
- Meeting Facilitation
- Minutes Taking
- Company Secretarial
- Corporate Governance
- Annual Returns
Desired Work Experience:
Desired Qualification Level:
About The Employer:
Our client is a well-established, values-driven organization with a rich history spanning over a century, deeply rooted in providing essential services to communities. They are a leader in their sector, known for their unwavering commitment to ethical practices, employee development, and rewarding excellence. This is an opportunity to join a company that prioritizes long-term stability and impact, offering a supportive and dynamic environment where your contributions will be highly valued.
