Commercial Secretary

About the position

Top Law firm based in Sandton is seeking a Commercial Secretary to join their team.
Key Responsibilities:

• Manage administrative and organisational tasks including diary management and phone communications
• Format complex documents using track changes, cross-referencing, footnotes, and comments
• Handle PDF document management including annotation, highlighting, redaction, and compression
• Organise physical and electronic documents
• Perform Dictaphone and copy-typing duties
• Prepare and maintain resource and client files
• Administer legal practice operations
• Manage client accounts, including time posting, payment monitoring, and trust balance oversight
• Develop and maintain filing systems
• Update client contact details
• Capture professional timesheets
• Prepare pre-bills and billing memos
• Coordinate with accounts department on debtor management
• Handle FICA administration and compliance
• Perform general office administration

Requirements:

• Minimum 3 years' secretarial experience in a law firm
• Excellent proficiency in MS Office 365
• Matric qualification
• Knowledge of Aderant Expert (CMS) accounting system (advantageous)
• Experience with FileSite (advantageous)

Essential Competencies:

• Strong organisational skills
• Excellent verbal and written communication
• High attention to detail
• Professional interpersonal skills
• Strong commitment to confidentiality
• Proven reliability and punctuality
• Proactive approach and initiative
• Ability to multitask and work under pressure
• Superior client relationship management
• Excellent time management skills

Please note only shortlisted candidates will be contacted

Desired Skills:

• Commercial secretary
• law firm
• MS Office