About the position
Maximize the performance and value of the portfolio through strategic and operational planning. To meet these objectives the Portfolio Manager will be required to provide leadership, mentorship and guidance to the team, and ensure team members perform and are developed to the best of their abilities. Furthermore he/she needs to ensure that Clients receive a high standard of service delivery and that buildings are well maintained.
Financial Management:
- Oversee the preparation of financial budgets, strategies and plans, to monitor and control income and expenditure according to business objectives;
- Capex
- Monitor major capex projects and ensure that they are accurately budgeted and forecasted.
- Ensure capex projects are undertaken in line with procurement policies.
- Forecasting and accruals:
- Accruals are raised as required with clear understanding and explanation of same.
- Verify accuracy of monthly forecasting with specific emphasis on major movements and utilities and recoveries.
- Full oversight of all in line with approved methodology to improve recoveries on all utilities.
- Oversee all functions related to debtor management including supervision of collection of rental and collection of arrear rental, negotiations regarding financial arrangements with tenants and liaison with attorneys when required.
- Ensure accuracy of all financial and management reports for the portfolio and provide overview in the form of a monthly Executive Summary with appropriate commentary.
KPI Management:
- Draft and drive implementation of strategy for the Portfolio. Strategy to deal with initiatives to ensure KPI’s of the portfolio are met
- Manage Portfolio Net Income vs Budget.
- Manage property leasing to minimize vacancies.
- Develop and implement tenant retention strategy for portfolio. Ensure relationships are built and maintained with Tenants.
Leasing:
- High level lease negotiations taking a strategic view for the short and long term.
- Planning for major vacancies and the replacement of same well in advance.
- Ensure implementation of the leasing strategy approved and continuously update as the portfolio changes.
- Prepare Feasibilities and spend to be conducted on leasing deals and/or projects.
- Ensure offers to lease and/or lease agreements are correctly drafted and signed in line with the Company’s levels of authority.
- Implementing a tenant retention strategy (focus on tenant retention).
Risk Management:
- Ensure full adherence to the OHS requirements as outlined by the National Facilities Manager and/or Risk and Compliance Officer to minimize risk across the portfolio.
People Management:
- Ensure training plans are implemented across the portfolio.
- Succession planning, including identifying employee development.
- Ensure recruitment is done in line with the transformation policy.
- Determine human resource requirements and manage staff.
- Develop and implement strategic plans with objectives and direct the team accordingly.
- Provide leadership and guidance to the team.
- Set clear performance targets for the team and take appropriate action where performance standards are not being met.
- Ensure performance management is done in a consistent way throughout the portfolio.
- Performance management – identify areas where team members require additional support, training, or resources to improve performance.
Reporting:
- Report on portfolio’s performance: monthly income & expense statements, administration, leasing, vacancy reports, arrears, capital projects, facility management and risk items and interpretation of variances.
- Produce high-level executive summary.
- Ensure a high standard of reporting.
- Ensure reporting results in actionable insights by identifying key trends and areas requiring improvement
Budget:
- Manage and oversee budget process in line with portfolio strategy and growth objectives.
- Other:
- Ensure policies and procedures are implemented and adhered to consistently.
- Initiate refurbishment and development opportunities within the portfolio.
- Due Diligence in relation to property sales and acquisitions as guided by the Asset Management.
- Ensure that all buildings comply with all building regulations in conjunction with Facilities Management.
- Build and maintain relationships, with key players in the property industry.
Requirements - Minimum 5 years Property Management experience specifically within the Office space.
- Proven People Management experience.
- Relevant Degree or similar qualification in Property Management and financial Management (an advantage).
- Auxiliary official training certificates will be an advantage.
- PPRA Compliance.
- Sound knowledge of the business environment, the relevant role players within the business and their key responsibilities and outcomes i.e. Industrial market indicators.
- Financial accounting principles.
- Knowledge of Industrial leasing principles and lease agreements.
- Financial, marketing, administrative and technical components of Industrial buildings.
- Basic technical knowledge of buildings e.g. Electrical, plumbing and construction, and fire regulations.
- Knowledge and understanding of industry related legislation i.e., Consumer Protection Act, OHS Act.
- In depth knowledge of Lease Agreements, rental arrear collection process, drafting of special Lease conditions, understanding of conveyancing process, suretyships, legal entities.
- Knowledge of Sale / Purchase agreements.
- Understanding of financial statements, budgeting and variance reporting.
- Sound technical and operations knowledge and understanding.
Desired Skills:
- portfolio management
- commercial property
- leasing
- property management
Desired Qualification Level:
About The Employer:
We focus on perfection, on finding the absolute top executive for your recruitment needs. Where other agencies may hire for every role within an organization or across a number of verticals, we have selected to remain within specific industries.
Our niche approach ensures that we know and understand your requirements and have the right relationships and expertise to find the perfect executive or perfect placement for every candidate.
