About the position
We are committed to locating the ideal job for you, so we kindly advise against paying for this service.
There are no costs associated with securing employment with us.
Job Title: Clothing Production Administrator
Department: Administration / Production / Logistics
Location: Durban, KwaZulu-Natal
Employment Type: Permanent
About Us
Stratogo is a professional recruitment and workforce solutions company specializing in sourcing and placing top talent across various industries.
Our client, an established clothing and apparel manufacturing organisation, is seeking a highly organised and detail-oriented Clothing Production Administrator to provide administrative and coordination support across production, warehouse, shipping, suppliers, and sales. The successful candidate will be responsible for ensuring that production documentation, samples, deliveries, shipments, invoices, and supplier requirements are accurately tracked and managed.
Key Responsibilities
- Order and manage price stickers as required.
- Order additional trims, swing tags, and other production requirements where necessary.
- Follow up with the warehouse regarding outstanding requirements and coordinate claims with suppliers.
- Follow up and check shipment samples, update the relevant system accordingly, and ensure suppliers maintain their committed sample dispatch dates.
- Ensure the required checklist is sent to the Cape Town administration office for all shipment samples.
- Update and maintain delivery schedules for the Sales and Cape Town office.
- Arrange local and international waybills and track parcels from dispatch through to delivery.
- Track shipments and deliveries once dispatched until successfully delivered to the customer.
- Confirm pre-alerts and ensure the correct quantities are shipped.
- Coordinate warehouse packs, including wash test reports, purchase order reference emails, and sealed samples required for audit purposes.
- Follow up with the warehouse regarding stock samples required by the Sales team.
- Communicate and follow up with suppliers regarding packing instructions.
- Follow up on wash test samples and ensure all required documentation is received.
- Follow up with the warehouse and ensure ASN (Advance Shipping Notice) is sent to the customer timeously.
- Reconcile invoices once orders have been audited and approved, checking pricing and units for accuracy.
- Action and coordinate non-conformance claims with the Sales team.
- Maintain the monthly schedule for budgets and invoices.
- Arrange transport where required.
- Maintain accurate records and ensure all relevant production and shipment documentation is filed correctly.
- Follow up with internal departments and suppliers to ensure deadlines are met.
- Assist with general clothing production, logistics, warehouse, and administrative duties as required.
Minimum Requirements
- Matric (Grade 12).
- A relevant qualification in Business Administration, Supply Chain, Logistics, Clothing Technology, Production, or a related field will be advantageous.
- Minimum 2–3 years' experience in an administration, production administration, clothing, logistics, or supply chain environment.
- Clothing/apparel manufacturing experience is essential/preferred.
- Experience dealing with suppliers, warehouses, shipments, samples, deliveries, and invoices.
- Experience coordinating local and international courier/waybill requirements.
- Good understanding of production and shipment documentation.
- Strong Microsoft Excel, Word, and Outlook skills.
- Experience working with ERP, production, or order management systems will be advantageous.
- Strong administrative and organisational skills.
- Excellent attention to detail and accuracy.
- Ability to manage multiple tasks and meet strict deadlines.
Skills & Competencies
- Excellent administrative and organisational skills.
- Strong attention to detail and accuracy.
- Excellent follow-up and coordination abilities.
- Strong communication and interpersonal skills.
- Good supplier and stakeholder management skills.
- Strong problem-solving abilities.
- Ability to track and manage multiple shipments and deadlines.
- Good numerical and reconciliation skills.
- Strong document control and record-keeping abilities.
- Good computer literacy and Excel skills.
- Ability to work under pressure in a fast-paced production environment.
- Proactive and deadline-driven approach.
- Ability to work independently and as part of a team.
What We Are Looking For
We are looking for a highly organised, detail-oriented, and proactive Clothing Production Administrator with experience within the clothing/apparel manufacturing environment.
The ideal candidate must be comfortable coordinating between suppliers, warehouse, production, sales, logistics, and customers, while ensuring that samples, shipments, documentation, invoices, and production requirements are followed up and completed accurately and on time.
Strong follow-up skills are essential, as the successful candidate will be required to monitor multiple outstanding items and ensure that committed dates and customer requirements are met.
What is on Offer
- Salary: R8,000 – R10,000 per month, depending on experience and suitability.
- Opportunity to join an established clothing and apparel manufacturing organisation.
- Exposure to clothing production, logistics, supplier coordination, and shipping processes.
- Dynamic and fast-paced working environment.
- Opportunity to develop experience across production administration and supply chain.
- Career growth and development opportunities.
How to Apply
Send CV: [Email Address Removed]
Please ensure the job title "Clothing Production Administrator" is reflected in the subject line of your email application.
Note: If you do not receive a response within three weeks of submitting your application, kindly consider your application unsuccessful.
We are committed to locating the ideal job for you, so we kindly advise against paying for this service. There are no costs associated with securing employment with us.
Desired Skills:
