About the position
Role Summary
The Operations Expense Clerk plays an important role in supporting both store and support office operations by managing purchase orders, overseeing the vehicle fleet, coordinating CAPEX approvals, and ensuring stores are equipped with essential security resources. This position requires strong organizational skills, attention to detail, and the ability to work across multiple departments to ensure smooth operational processes
Requirements
Minimum requirements
Grade 12 / Matric
Diploma or certificate in finance, business administration of related field preferred
2-3 years' experience in operations, procurement, or expense management
Excellent organizational and multitasking abilities
Proficiency in MS Office (Excel, Word, Outlook)
Competencies
Problem-solving and analytical thinking
Ability to work under pressure and meet deadlines
Ability to work through constant interruptions
Integrity and accountability in financial and operational processes
Customer service orientation with internal stakeholders
Strong knowledge of SAP, Onkey and CAPEX processes
Strong communication skills and ability to work with cross-functional teams
Attention to detail and commitment to accuracy
Key Responsibilities
Key Responsibilities
Purchase Order Management
Process and manage purchase orders for store and support office
requirements (both ad hoc orders and monthly contract purchase orders).
Ensure compliance with procurement policies and accurate record-keeping.
Liaise with suppliers and internal stakeholders to track and resolve order queries.
Review the open orders for the region and follow up on old orders that have not been actioned.
Respond promptly to work order requests to minimize downtime related to equipment breakdowns
Fleet Management
Oversee the company's vehicle fleet, including licensing, maintenance
schedules, and insurance compliance.
Order vehicles and fuel cards.
Distribute and manage traffic fines for fleet.
Maintain accurate fleet records and ensure adherence to safety standards.
Follow up on repair quotes to ensure that damaged vehicles are repaired.
Assist with reporting on fuel card usage, maintenance history, and vehicle movements.
Follow up on accident reports for motor vehicle accidents; follow through from the point of the accident being reported up to having the vehicle repaired.
CAPEX Administration
Prepare and submit CAPEX approval applications in line with company policies.
Track and report on approved CAPEX projects to ensure timely execution.
Follow up on outstanding approvals/signatures for other capex requisitions and follow up on purchase orders for approved other capex requisitions.
Track other capex requisitions to ensure that orders requisitioned are issued to the region from store development and issued to the vendor from the region.
Create temporary R&M orders when asked because it requires an immediate order to be issued.
Follow up on the BAN numbers for these temporary R&M orders to ensure that the costs do not remain in R&M.
Consumable/Security Essentials Supply
Coordinate the procurement and distribution of security essentials to stores.
Ensure stores are adequately equipped to meet safety and compliance standards.
Work closely with the security team to identify needs and manage stock levels.
Similarly, manage the stock for consumables like cheese wires that are
supplied centrally.
Closing date: Thursday 14th May 2026
