About the position
Purpose of the Role
The Church Administrator and Events Coordinator ensures the smooth running of church operations and the effective planning and delivery of Sunday services, special events, and internal communication. This role supports the congregation's vision and plays a key role in fostering collaboration across teams, ministries, and volunteers, while keeping church leadership informed and empowered.
This is a part-time role with flexible hours, including Sundays (usually half-days) and some evenings.
Key Responsibilities
- Administrative & Financial Oversight
- Manage budgets for the Wynberg congregation and individual events.
- Monitor and report on actual expenditure vs. budget; raise overspending issues with ministry leaders.
- Process petty cash, card usage, and reimbursements, ensuring receipts are filed and purchases are pre-approved where necessary.
- Maintain online calendars, membership records, and church data systems.
- Maintain and manage church equipment, property, and storage systems - ensuring things are well maintained and strategically used.
- Act as an administrative link between the congregation and the larger eldership team.
- Keep the eldership team well informed, ensuring clear planning, strong follow-through on action points, and feedback loops.
Sunday Service Coordination
- Open and close the venue; oversee all setup, pack-up, and clean-up processes.
- Coordinate Sunday volunteer teams (e.g., multimedia, sound, welcome, coffee, parking, involvement desk).
- Prepare catering supplies, sign-up sheets, rosters, multimedia content, and involvement desk items each week.
- Follow up with visitors and life group interest forms from Sunday services.
Event Planning & Execution
- Plan, schedule, and communicate events in partnership with ministry leaders.
- Oversee logistics, registration, catering, and administration for events.
- Manage event budgets and recons, from the feasibility stage to post-event wrap-up.
- Build and oversee volunteer teams to support event implementation.
Special Moments and Services
- Coordinate baptisms, baby dedications, communion services, farewells, and thank-you gifts for visiting preachers.
- Ensure these moments reflect care, preparation, and alignment with church values.
Communication & Marketing
- Support internal communication through WhatsApp groups, emails, and notices.
- Design or coordinate materials (slides, invites, booklets) per the church's vision.
- Maintain the congregation's website and social media presence (Facebook and Instagram), with guidance from the eldership team.
- Design skills are an advantage but not essential.
Key Competencies and Skills
- Excellent organisational and time management skills.
- Strong initiative, problem-solving, and decision-making ability.
- High attention to detail and ownership of tasks.
- Relational maturity and the ability to work well with diverse personalities.
- Competent communicator, both verbal and written.
- Basic computer literacy (Google Suite, Microsoft Office).
- Own transport is preferable.
Minimum Requirements
- A committed Christ-follower and active member of a local church (ideally Common Ground Wynberg).
- Willingness to embrace and represent the values and ethos of Common Ground Wynberg.
- At least 2 years' experience in events or project coordination is advantageous.
To apply, please complete the form link by 13th May 2025 (Note that only applications submitted through the Google link provided will be reviewed). Please note that you will need a Google account to complete the application.
Please note that applications will be considered on a rolling basis and that we reserve the right not to appoint.
Desired Skills:
- Administration
- Event
- Church
