Catering Sales Administrator

About the position

JOB TITLE: SALES ADMINISTRATOR
General Summary and purpose:

The position calls for a vibrant, passionate, and dedicated sales administrator with extensive knowledge to administer and assist the sales team in selling the select brands of catering equipment distributed by Company.


CORE FUNCTIONS & RESPONSIBILITIES:
Details of primary duties

• Process sales quotations and sales orders.
• Check data accuracy in respect of quotes and orders.
• Process and track purchase orders.
• Liaise with current and new local suppliers.
• Completion of tender documentation.
• Updating of pricing in SAP.
• Contact clients to obtain missing information or answer queries.
• Liaise with the Logistics/Technical department to ensure timely deliveries.
• Maintain and update sales- and customer records.
• Communicate important feedback from customers internally.
• Scheduling installations daily with the technical department to assist with workflow.
• To retrieve the site readiness confirmation from customers before installation.
• Manage the paperwork and computer records efficiently, keeping transparent records of technical requirements for each machine sale and customer.
• Manage email correspondence received directly from customers.
• Follow the company’s standard operating procedures (i.e., payment terms, etc.).
• Answering phone calls.

 

REPORTING STRUCTURE:

• Reports directly to the Catering Sales Manager.

QUALIFICATIONS/EXPERIENCE/ABILITIES:

The ideal candidate will have/be:

• Minimum of 8 - 10 years’ administrative experience within the industrial catering equipment industry.
• Able to interpret and quote directly from floor plans/drawings.
• Able to offer clients equipment solutions based on their specific requirements.
• An extensive knowledge of local suppliers and their offerings.
• Excellent verbal and written communication skills.
• Team player-attitude.
• Meticulous attention to detail, even under pressure.
• Proactive mindset.
• MS Office Suite experience (Word, Excel, etc.).
• SAP Business One experience.
• Good communication and interpersonal skills, capable of maintaining strong relationships.
• Strong organisational and multi-tasking skills.
• Excellent analytical and problem-solving abilities.
• Time management skills, with the ability to meet deadlines.
• Own and reliable transportation.
• Well-presented appearance.
• As the job holder will be required to deal with customers, they will be expected to represent the organisation positively.

HOURS OF WORK AND SALARY PACKAGE:

• Working hours: 08h00 to 16h30 (Monday to Friday).
• Lunch: 30 minutes daily, as well as 2 fifteen-minute tea-/smoke breaks at 10h00 and 14h00 respectively.
• Basic Salary: R 36K – 38K negotiable (to be agreed and negotiated, depending on experience, etc.).
• Probation period: 3 months. Benefits listed below only effective after successful completion of the probation period.
• Medical aid: 50% Medical Aid contribution – Discovery Classic Saver.
• Pension fund: Contribution by the company of 5.5% and 2% by the employee.
• Life Insurance Cover: equivalent to 2 years annual salary.
• Bonus: Discretionary annual bonus, based on performance.
• 15 Days Annual leave increasing to 20 Days after year 5 of employment.
• Retirement age: 60 years of age

Desired Skills:

• Administration
• Sales
• SAP