About the position
Role Summary
The Hypermarkets are looking for an experienced Admin Assistant. The Admin Assistant in the Senior Buyer's office plays a vital role in supporting the buying and procurement processes within a retail environment. This position involves managing day-to-day administrative tasks, coordinating communication between suppliers and internal departments, and assisting the Senior Buyers in maintaining efficient and organized operations. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced retail setting.
Requirements
3 Years retail experience
Preferably University degree
Valid Driver's Licence
Must have working knowledge of retail buying
Previous experience in buying office will be advantageous
Excellent computer skills i.e. Excel and SAP
Competencies:
Excellent communication skills
Methodical/Structure work ethic plan
Organise and follow up on activities and plan
Attention to detail
Adaptive to changing business environment
Adhere to standards and policies
Customer Centric
Judgement and Decision making
Innovation
Sound Administration
Building Relationships
Sales and profitability
Problem Solving
Key Responsibilities
Reports: Collate and pull adhoc statistical report and exception reports on request. As well as maintain the Trade Pack, presented weekly.
Administrative Support: Provide general administrative support to the Senior Buyers, including managing schedules, organizing meetings, and preparing reports and presentations.
Operational Vendor Management: Serve as a point of contact between the Senior Buyer, suppliers, and internal departments, ensuring clear and timely communication regarding orders, deliveries, and any issues that arise.
Document Management: Organize and maintain all necessary documentation, such as contracts, invoices, and product specifications, ensuring they are readily accessible for the Senior Buyer.
Vendor Relations: Support the Senior Buyer in maintaining relationships with vendors, including coordinating meetings, handling inquiries, and managing correspondence and onboarding administration.
Expense Reporting: Assist in the preparation and submission of expense reports for the Senior Buyer and maintain accurate records of all financial transactions.
Project Assistance: Support the Senior Buyers in special projects, including product launches, seasonal campaigns, and inventory audits. Prepare presentations buyer presentations for meeting and projects.
Maintain accurate promotional tracking. Load promotional deals into tracker, assist with briefing and co ordinate changes accordingly.
Promotion and Marketing: responsibilities include managing:
Collation of deal sheets and campaigns, deal bank population and maintenance.
Reviewing RMS and coordinating advertising administration.
Buyers' Adnote population, updating, maintenance and coordination with Advertising Studio.
Face of trade bookings and maintenance.
Minutes/contact report and vendor file management and maintenance.
Vendor listing and management
Closing date - 19th December 2025
