About the position
We are looking for a Senior Business Enabling Specialist to provide operational, administrative, financial, and coordination support within a dynamic IT environment. The successful candidate will play a key role in ensuring smooth business operations, compliance alignment, stakeholder coordination, and effective support across multiple functions.
This role requires a highly organised individual with strong communication skills, solid financial administration experience, and the ability to manage multiple priorities in a fast-paced hybrid working environment.
Key Responsibilities
Operational & Administrative Support
- Provide day-to-day business enabling and administrative support to assigned departments or teams
- Coordinate onboarding and offboarding activities for employees and contractors
- Maintain departmental documentation, Confluence pages, and operational records
- Support time administration and resource coordination activities
- Assist with purchase order preparation and supporting documentation
Travel & Facilities Coordination
- Manage travel arrangements and trip request submissions in line with company policies
- Coordinate travel-related documentation including invitation and permission letters
- Liaise with facilities teams regarding office-related incidents and maintenance requests
- Coordinate hybrid office/home office rotations where required
Health & Safety Support
- Coordinate health and safety operational activities, inspections, and compliance tracking
- Monitor medical surveillance compliance and send reminders where required
- Report irregularities and follow up on corrective actions
Business & Compliance Administration
- Support governance, audit, and compliance activities
- Perform compliance checks and maintain required documentation
- Support ISO-related activities and compliance tracking
- Assist with offer administration, documentation preparation, and quality assurance activities
- Maintain pipeline and resource planning data
Financial Administration & Reporting
- Support budgeting, financial reporting, forecasting, and cost allocation activities
- Track planned vs actual spend and assist with financial corrections
- Coordinate budget transfers and follow-up activities
- Assist with headcount and resource-related financial administration
Stakeholder & Customer Support
- Liaise with customers and internal stakeholders regarding operational processes and support queries
- Provide support through offer management and customer processes
- Collaborate with cross-functional teams to ensure efficient service delivery
Requirements
Essential Skills
- Advanced Microsoft Office skills (Excel, Word, Outlook, PowerPoint, MS Teams)
- Strong experience with Jira and Confluence
- Proven business administration and coordination experience
- Financial administration and reporting knowledge
- Project coordination and multitasking capability
- Strong written and verbal communication skills in English
- Excellent stakeholder management and organisational skills
- Understanding of governance, compliance, and audit processes
- High attention to detail and ability to prioritise effectively
Advantageous Skills
- Recruitment or HR administration experience
- Exposure to resource planning or portfolio management
- Marketing or communications coordination experience
- Understanding of IT operations, security, or architecture concepts
- SAP or finance systems exposure
- Change management and training coordination experience
Qualifications
- Relevant qualification in Business Administration, Finance, Project Management, Information Technology, or a related field
- Relevant industry experience in operational support, administration, or business coordination roles
Desired Skills:
- microsoft office
- jira
- confluence
- business administration
- finance management
- personal assistant
Desired Qualification Level:
About The Employer:
