About the position
We are looking for a temporary Branch Secretary / Nursing Division Administrator for a 4-month maternity cover starting January. Based in Century City. Responsible for branch related administration, housekeeping and upkeeping of the same and an all encompass administrative support to the Nursing Services division and Clinical Facilitator.
· Typing and updating of CVs
· Answer, screen, and forward incoming calls as well as taking and delivering of messages accurately
· Processing and following up on missing documents for Background Checks on LexisNexis/MIE mostly for the Nursing division
· Providing monthly meter readings for CPT
· Ordering of stationery for CPT
· Greeting Nurses walk-ins and ensuring they get the correct test to complete
· Assist in interviewing Nurses
· Loading New Nurses and update list Hospital orientation
· Compiling monthly and ad-hoc grocery lists
· Logging service calls for printers
· Arranging couriers when needed
· Responding to all inquiries in a polite and timely manner
· Updating the internal contact list when necessary
· Loading processed checks on the LexisNexis spreadsheet
· Booking, capturing and uploading of fingerprints for LexisNexis and sending through the updated report to Rene for invoicing
· Opening folders and saving the reports for checks completed
· All encompass administrative functions for the Nursing Services division and Clinical Facilitator which includes:
- Via ShiftHub, responsible for the loading and capturing of all nurses, new walk ins and updates
- Adding test compliant nurses to the training list
- Responsible for the Orientation planning and reports – files and PP
- Assisting on training & orientation days, welcoming, seating, tea breaks, documentation and record keeping on files and PP
- Via ShiftHub, responsible for the loading and capturing of all nurses, new walk ins and updates.
- Adding test compliant nurses to the training list
- Responsible for the Orientation planning and reports – files and ShiftHub
- Assisting on training & orientation days, welcoming, seating, tea breaks, documentation and record keeping on files and PP
- Planning buddy list for hospitals – Nurses and CF to be notified.
- Sending training list to CF after walk-ins completed tests; 2 x lists: one for new and one for Client experienced, whom CF will have to meet at Ward (at least)
- Record the details (date/time etc.) of the meet (as stipulated above) via PShiftHub against the candidate record
- Arranging in house training and coordination for upskilling i.e. BLS
- Attending Hospital visits with CF when needed (night shift when necessary)
Keeping weekly/monthly diary for CF for weekly Hospital visits (to see each Hospital), orientation, buddying, training and accommodate plan incident investigation and update PP accordingly against the candidate records where necessary.
- To assist in incident reports, documentation, follow ups, convert report to PDF and send finalisation to client copying Management, CF, and Nursing Consultants
- Constant liaison with the CF on all related and ad-hoc matters
- Updating yearly compliance list of nurses (SANC), Lexus Nexus and PI cover requirements
- Compare updated AHASA test bank and inform CF and once confirmed update JorDan HR Test Bank
Desired Skills:
- Excel
- ShiftHub
- PlacementPartner
Employer & Job Benefits:
- statuary benefits
