About the position
We are looking for a bookkeeper + HR and Office Admin Support with 5 years’ experience at least in:
Manufacturing environment
Relevant Certificate but Diploma as an added advantage.
Bookkeeper (Duties and Responsibilities)
1. HR and office admin support
a) Bi-weekly tracking of overtime production staff schedules
- Flagging of non BCEA procedure
- Calculation and issuance of Production staff Transport allowances from Petty cash based on Labour hours and company proposed allowance rates
b) Recon of Contingent workers billing as per Agency versus inhouse data
c) Vending machine – For staff welfare. Restocking, maintenance dispute attendance (now handed over to newly appointed Office Administrator).
d) B-BBEE support.
- This involves obtaining and providing certificates from all suppliers. Providing and reporting on all procurement spend data required for B-BBEE audits and reporting including individual company details, certification validation and updates.
e) Company Vehicles – Management of company records on Vehicle movements, allocated drivers, insurance compliance requirements.
- Organisation of vehicle trackers
- Obtaining reviewing and supplying monthly logbooks to Tech Services and Operations Line managers
- Aligning vehicle usage between drivers and company policies
- Daily inspection of HQ vehicles and verification of Mileage reports
- Organising all vehicle maintenance and servicing
f) Adhoc tasks as requested by HR Officer
2. Operations support
a) Inventory tracking against proforma Payments
b) Assistance of procurement with Supplier recons, providing Payment Advice information
c) Engaging with Freight forwarders, Assistance of Procurement with obtaining and organising Shipping and Customs documentation for Compliance with South African Reserve Bank and enabling Finance to process payments as required
d) Tracking, allocation and reconciliation of non-credit vendor purchases.
e) Mitigating invoice and billing issues between, procurement, inventory control and suppliers
f) Assisting Inventory Controller with errors and issues regarding receipting, accuracy and timeliness.
3. Finance Support
Roles included in support of Finance Manager
a) Bills – Data capturing
- Recording and allocation of expenses to relevant accounts and categories including all Credit Card expenses
b) Inventory – recording of all receipted inventory and allocation of payments
c) Payments – Sorting and Loading of Payments for FM’s review and release
- Including prepayments, local and international.
- Aged Payables. Weekly and monthly review and maintenance
- Investigation of over-aged items, follow up with procurement and suppliers
d) Pre-payments – Allocation, tracking and reconciliation of all prepaid expenses against supplier accounts and inventory balances
e) Bank – - Loading of payments
- statement download and upload into Accounting Software for 9 bank accounts.
- Monthly bank reconciliation
- Ensuring compliance with SARB with regards to each and all import transaction and payment thereof
f) Monthly balancing of Intercompany accounts.
g) Month end, Quarter end and Year end closure procedures as per Finance Manager’s direction
h) Ad-hoc reporting as required by Finance Manager
We are committed to locating the ideal job for you, so we kindly advise against paying for this service. There are no costs associated with securing employment with us.
Desired Skills:
- SAD500 submission to SARB
- Xero / Cloud Accounting
- Manufacturing environment
- Bank reconciliation
- Accounts Payable
