About the position
Our client is looking for a detail-driven Bookkeeper based in Somerset West, ready to grow into a broader accounting role. Join a dynamic finance team where you'll take ownership of debtors, creditors, billing, and reconciliations while building your career in a fast-paced, supportive environment.
Responsibilities
- Debtors & Collections
- Own and manage the full debtors function, including tracking outstanding invoices and following up on overdue accounts.
- Proactively contact clients via phone and email to secure timely payment of outstanding balances.
- Maintain accurate and up-to-date records of all debtor correspondence, promises to pay, and payment arrangements.
- Reconcile debtor accounts regularly and flag unresolved or high-risk balances to the relevant manager.
- Ensure all collections activity is conducted professionally and in line with company standards.
- Billing & Invoicing
- Assist with the preparation and issuing of client invoices in Xero, ensuring accuracy against work completed and SLA agreements.
- Set up and maintain client debit order mandates to facilitate monthly collections from clients.
- Allocate and reconcile incoming payments against the correct debtor accounts within agreed timelines.
- Liaise with the advisory and management accounts teams to confirm work completion and resolve any billing discrepancies.
- Creditors & Bank Processing
- Process supplier invoices in Dext and Xero, ensuring correct coding and timely payment.
- Perform basic bank statement processing and transaction matching.
- Assist with monthly bank reconciliations and flag unresolved items to the Financial Controller.
- Maintain an organised and up-to-date aged payables list
- Reconcile supplier statement to supplier accounts in Xero, and liaise with supplier if there are any discrepancies.
- Query Management
- Act as a first point of contact for internal and client-facing billing and invoice queries.
- Maintain professional and responsive communication with clients and internal stakeholders at all times.
- Escalate unresolved or complex queries to the Financial Controller with appropriate context and documentation.
Requirements
- Minimum 2-4 years' experience in a bookkeeping or finance administration role
- Strong working knowledge of debtors, creditors, invoicing, and reconciliations
- Experience with accounting systems such as Xero, Sage, or similar
- High level of attention to detail and accuracy in financial processing
- Strong communication skills, particularly when dealing with client queries and collections
- Ability to manage deadlines and work in a fast-paced, high-volume environment
- Proficiency in Microsoft Excel (intermediate level preferred)
- A proactive and organised approach with strong problem-solving ability
- Relevant qualification in Accounting / Finance / Bookkeeping (advantageous)
- A genuine interest in growing into a broader accounting role over time
Desired Skills:
- Microsoft Office
- Accounting
- Finance
- Bookkeeping
- Xero
- Sage
- Financial Controller
- Invoice queries
Desired Work Experience:
