About the position
Bookkeeper - Pietermaritzburg- 3 months Contract-Salary R13 000 -R16 000- working 3-5 days a week
A candidate with advance Pastel Partner knowledge, including Pastel intelligence reporting, knows how projects reporting & projects management works, budgets processing and management in Pastel Partner is MUCH DESIRABLE. The candidate must also understand leave management on Pastel, understands Sage Employee Self Service (ESS), etc.
1. Pastel Partner,
2. Pastel Payroll,
3. And have intermediate to advance Excel skills. Requirements
1. Diploma in Bookkeeping / equivalent,
2. At least three years experience as a Bookkeeper / Accountant / other similar position,
3. Preferably someone who has experience in the NGO sector,
4. Someone who has experience in working with auditors,
5. Someone who has experience in working with SARS, e-filing, lodging of returns and handling of SARS audits,
6. A valid drivers licence, and can drive. 1.Transactions capturing - bank statements Main account, Sustainability, and any other accounts)
- Obtain all bank statements from the Finance and Operations Manager or CEO on a weekly basis.
- Save them in the relevant month folder on the SharePoint.
- Reference all transactions accordingly and capture them into Pastel Partner (import using Pastel Bank Manager).
- Ensure that all captured transactions have adequate supporting documents as per organisation's policy.
- Obtain supporting documents from the Administration / Procurement Officer and reference them accordingly.
- Ensure that copies of all supporting documents are saved on the relevant SharePoint folders as well.
- Ensure that VAT is correctly accounted for in the GL.
- Ensure that VAT amounts claimed are supported by valid tax invoices.
- Ensure that VAT claimed agrees to the tax invoice(s).
- Prepare the bank reconciliation for each bank account.
- Update the transactions into Pastel Partner.
- Review the GL and bank reconciliations with the Finance and Operations Manager.
- Have bank reconciliations signed by the Finance & Operations Manager. Transactions capturing - credit card
- Obtain the credit card bank statement from the Finance & Operations Manager at the end of every month (currently this is received once every month end as it's not yet linked to our banking profile).
- Capture all transactions into Pastel.
- Ensure correct allocation in the GL.
- Ensure that all transactions have supporting documents.
- Obtain supporting documents from the Administration / Procurement Officer.
- Ensure that the Administration / Procurement Officer has saved all supporting documents in the relevant month's folders in the SharePoint.
- Ensure that VAT is correctly accounted for.
- Verify VAT to tax invoices.
- Prepare credit card reconciliation monthly.
- Have the reconciliation signed appropriately. Transactions capturing - petty cash
- Obtain the petty cash book / spreadsheet from the Administration / Procurement Officer (this can be done fortnightly as there are minimal transactions in this category).
- Capture the transactions to Pastel.
- Ensure correct allocation in the GL.
- Ensure VAT is correctly accounted for in the GL.
- Verify VAT to tax invoices.
- Obtain supporting documents from the Administration / Procurement Officer Transactions capturing - payroll
- Prepare the payroll journal using the approved payroll schedule, latest by the 20th every month.
- Submit the journal to the Finance & Operations Manager and the CEO for approval.
- Ensure that this is supported by relevant supporting documents, i.e. payslips, EMP 201s, etc.
- Process the approved payroll journal into Pastel.
- Ensure correct allocation of transactions in the GL.
- Ensure that payroll clearing account is cleared at the end of every month.
- Save all relevant payroll information in the relevant months' folders in the SharePoint.
- Transactions capturing - subs reports
- Obtain the signed sub-partners liquidation reports from the Finance Officers.
- Prepare a monthly journal to raise expenditures in the GL.
- Submit this to the Finance & Operations Manager and Programme Director for approval.
- Process the approved journal entry into relevant debtor's ledger and GL.
- Ensure that each debtor's ledger account agrees to relevant sub-partner's liquidation reconciliation.
- Ensure that all sub-partners journals are saved in th
Desired Skills:
- SARS-EFFILING
- Book-keeping
- Sage Pastel
- ADVANCED PASTEL
- VAT
- Invoicing
- Bank Reconciliation
- Sales Ledger
- Pastel Payroll
Desired Work Experience:
Desired Qualification Level:
