About the position
Our client is currently recruiting for a Bookkeeper. This role will expose you to a diverse working environment and the opportunity to connect with other individuals in the organization.
Working Module: Hybrid/Flexible
Location: Elsies River (Cape Town)
Job Description:
Join our dynamic team in the heart of Cape Town as a skilled bookkeeper! We are a thriving company seeking meticulous professionals to manage our financial records and ensure precision in our accounts. Enjoy a collaborative work environment, competitive compensation, and the opportunity to contribute to the financial success of our growing organization. If you are passionate about numbers, detail-oriented, and eager to be a vital part of a forward-thinking company, apply now to be our next bookkeeping expert! Unlock your potential with us and make your mark in the vibrant business landscape of Cape Town.
Matric
- Excellent bookkeeping skills and experience up to trial balance, including statutory returns. Note: Accounting Firm provides support.
- Minimum of 5 years’ experience in a bookkeeping role, which spans the full spectrum of accounting in a similar environment
- Proficient on Syspro (ESSENTIAL)
- Breadth and depth of understanding of accounting - in a small business rather than in a large corporate where only limited tasks are performed under supervision
- Highly skilled in Excel
- Good verbal and written communication in English.
- Payroll Exposure (Not essential)
- Able to form strong professional relationships internally and externally.
- Practical, energetic, and resilient.
- Confident and comfortable to take ownership and work independently.
- Excellent attention to detail and accuracy.
- Self-organizing and persistent to achieve quality results on time.
- Comfortable with pace, variety, and pressure.
- Systematic, disciplined, and orderly.
- Accounts Payable
- Capture Supplier Invoices on Syspro
- Reconcile Supplier Accounts (monthly)
- Load and make supplier payments (local and foreign)
- Allocate Supplier GRNs to correct Supplier invoices
- Set up and maintain accurate and complete Supplier Master data on Syspro
- Accounts Receivable
- Reconcile Customer Accounts (monthly)
- Obtain Remittance Advices from Customers
- Ensure that Customers GRNs are reconciled daily and resolved by month end
- Ensure Customers pay in accordance with their Trading Agreements and payment terms
- Ensure that Settlement Discounts are correctly calculated
- Manage the process of following up and resolving outstanding payments and receipts
- Set up and maintain accurate and complete Customer Master data on Syspro
- Compile and send out Customer statements by the 3rd working day of the month
- Cashbook
- Capture all cash book transactions monthly
- Control and ensure that the Bank Account is accurate and good records are maintained
- Carry out Petty Cash transactions and maintain accurate and complete records
- Control and ensure that Payfast Accounts are accurate and good records are maintained
- Journals
- Capture monthly journals, ensuring good records are maintained
- Capture monthly Accruals Provisions and ensure good records are maintained
- Capture monthly Pre-Payments and ensure good records are maintained
- Capture authorised Adhoc journals and ensure good records are maintained
- General Ledger
- Ensure that the General Ledger is maintained and that all new accounts are correctly set up
- Ensure that all new General Ledger accounts reflect correctly in the Financial Reports
- Statutory
- Liaise with Finsolve to ensure all SARS and CIPC statutory reports, returns, and payments are submitted accurately and on time
- Ensure that all employee statutory reports and returns are submitted accurately and on time
- Assets
- Maintain the fixed asset register ensuring that new assets are recorded and that redundant assets are optimally managed through sale or write-off
- Calculate and post depreciation monthly
- Management Reporting
- Review the numbers with the brand managers by the 8th working day
- Review the numbers with the managing director by the 10th working day
- Include: Income statement, Income statement per brand, Balance sheet and reconciliation, Customer Age analysis, Supplier Age analysis, Sales report (12 months), Seasonality report, Stock turns
- Cashflow Management
- Update the rolling weekly cash flow projection every Monday morning
- Update the rolling 12-month cash flow projection by the 5th workday of every month
- Inventory
- Review the Standard Cost Change Report for the Alchemy Standard Costing System by the last working day of each month
- Compile inventory reporting for decision-making
- Market/Retailer Reports
- Populate various reports by the 3rd working day of the month as required
- Insurance
- Review the insurance portfolio annually with the Managing Director
- Record and maintain an accurate record of all relevant assets with insurers
- Ensure that all claims and allowances are dealt with promptly
- Annual Budgets
- Drive the process to obtain input for the annual budget
- Assist the Managing Director in finalizing and issuing the annual budget
- Compile and issue latest estimates and comparison to budget quarterly or as required
- Payroll
- Administer the Payroll accurately and ensure all changes are checked
- Issue payroll reports to the MD prior to upload to the bank
- Ensure employees are correctly and timely paid
- Month-end Process
- Determine appropriate exchange rates for loading on Syspro by the last working day of the month
- Update Sales forecasts and Orders by the last workday of the month
- Complete all purchase orders and invoicing for the month by the last workday
- Balance the Sub Ledgers ensuring no unresolved differences by the first workday of the new month
- Close and roll over the Month in the system by the first workday of the new month Top of Form
Desired Skills:
- Time Management
- Critical Thinking
- Spreadsheet software
- Judgment and Decision Making
- Active Listening
- Tax preparation software
- Accounting Software
