A national retailer, a successful franchise company, is looking to welcome a bookkeeper and office administrator who is energetic and highly organised to join this rapidly expanding organisation.
The successful candidate will work as an Independent contractor for a period of 12 months, with the potential for a permanent role, based on performance.
Main duties will include:
Accounting & Bookkeeping
- Reconciling of Supplier statements
- All Creditor payments
- Reconciling bank accounts
- All Debtor and Credit recons and record-keeping of recons in cloud storage
- Monitoring Petty cash expenditure
- Monitoring of layby payments
- Confirmation of customer EFT payments
- Preparation of monthly report pack for accountant
- Very good bookkeeping knowledge & experience
- Working with accountants for monthly and yearly financial statements
Admin
- Maintaining financial records for auditors as required by SARS
- Supplier account applications
- Service provider account applications
- Maintaining virtual record-keeping through cloud storage services
- Overseeing long term storage of financial records
- Conducting and overseeing filing and archiving
- General office management
- Procurement of uniforms, consumables and other supplies.
- Ensuring implementation of Standard Operating Procedures
- Assist Directors with administration
Human resources
- Human resources and Payroll administration (PSIBER payroll system)
- Preparation of employment contracts to standard and submission of completed applications to the Head Office payroll department
- Signing off of monthly payroll reports
- Assist with recruitment (placing of online job ads) and collating applications
- Capturing of timesheets and leave applications onto the payroll system
- Maintaining and overseeing archiving of employee records
Health & Safety
- Assist with health and safety compliance and administration
- Ensuring company compliance with health and safety standards
- Ensuring store and employee compliance with Health and Safety standards
- Sourcing and Booking health and safety training
- Submission of compliance documents to Health and Safety office
Legislative & compliance administration
- Overseeing/calculation and submission of yearly COIDA (Compensation for Occupational Injuries and Diseases Act)
- SETA submissions (Sector Education and Training Authority)
- Yearly EEA submission (Employment Equity Act)
Skills and competencies required:
Minimum of a Matric.
Qualifications advantageous but not required if experienced.
Degree, Diploma or Higher Certificate in Accounting, Business, or office administration.
Competencies Communication and management skills
- Excellent communication skills
- Very organised and able to work systematically
- Attention to detail
- Ability to multi-task
- Ability to work under pressure
- Ability to meet deadlines
- Ability to work in a team
- Ability to effectively communicate with various store managers at various business units, mostly telephonically
- Ability to manage people
- Ability to delegate tasks and oversee delivery thereof
Software programs, computer and maths skills
- Experience with working with payroll systems
- Experience/knowledge of working with accounting packages such as Pastel or Xero (not limited to these packages)
- Very good Excel competency, Outlook and word
- Very competent in basic maths
- Ability to learn the company software system used for sales, accounts and stock management i.e. SAP system.
The recritment process will include credit and criminal checks and psychomegtric assessment
By sending your CV along with other additional documents, you give consent to the agency to process and retain your personal information for the current opportunity, as well as for the future opportunities.
Please note that when applying for any position, reference checks will be completed and personal information, as defined in the Protection of Personal Information Act of 2013, will be processed.
In applying for this position, applicants will be deemed to have consented to such processing
